Communications and Special Event Coordinator

Job Summary:

The Communications and Special Event Coordinator is responsible for the management and coordination of all special events for Golden House. This position under the guidance of the Development Director will assist in the marketing and communications for Golden House. This position will serve as a member of the fund development team, responsible for coordination of special events, with response to fundraising opportunities and marketing efforts.

Hours:

Full-Time

The ability to work flexible hours is necessary. Primarily works business hours during the week, but duties will require working some evenings and weekends.

Essential Duties:

Planning, implementation and follow-up for all special events.

Cultivate and expand sponsorship development and fulfillment.

Responsible for silent auction, prize and in-kind donation solicitations for each event.

Manage all aspects of event committees and volunteer coordination, including but not limited to, staffing, recruitment, supervision, training and acknowledgement.

Supervise coordination of event contractors.

Planning and implementation of the organization’s communications and social media strategy including Facebook, Instagram and other social media outlets.

Manage the content creation and design for the monthly newsletter.

Collaborate with staff and marketing committee to develop marketing materials maintaining brand consistency.

Point of contact for marketing of events.

Assist staff in other fundraising programs as necessary.

Promotes a healthy shelter living environment by ensuring that shelter guidelines and responsibilities are followed by staff and shelter residents, addressing any issues immediately through proper protocol.

Represent Golden House, Inc. in the community through awareness activities, community collaborative efforts, ongoing and short-term committee involvement, and educational presentations.

Maintains a clean, professional appearance of facility by following protocol for accepting and storing donations, keep storage areas organized, and complete other tasks as assigned.

Maintains the confidential nature of client and business information.

Knowledge, Skills, and Abilities:

Knowledge of fundraising management and special events planning.

Knowledge of social media platforms.

Knowledge of volunteer recruitment, engagement and management.

Knowledge of computers and the required software.

Knowledge of the dynamics of domestic violence.

Excellent organizational skills with the ability to multitask and prioritize effectively

Exceptional communication skills including written and verbal to interact with clients, vendors, and team members

Ability to communicate and respond to the needs of volunteers and donors to meet or exceed their expectations within organizational effectiveness.

Ability to motivate and guide staff and/or volunteers to complete expected work-plans in a timely and accurate manner.

Ability to understand human behavior and to relate sensitively and effectively with victims of domestic violence and their families.

Ability to establish and maintain positive, cooperative working relationships with a wide variety of collateral resources.

Ability to plan and organize work and to make effective use of time.

Ability to communicate effectively both orally and in writing.

Ability to work the required hours of the position.

Minimum Qualifications Required:

Bachelor’s Degree in public relations, communications, marketing, business discipline profession or related field is preferred

One to three years of professional fundraising and special event experience.

Valid Wisconsin driver’s license.

Completion of criminal background check.

Typical physical and mental demands:

Requires sitting, standing, bending and reaching. Requires eye-hand coordination and manual dexterity sufficient to operate a computer and standard office equipment. Requires hearing within normal range and vision correctable to 20/20 to read communications, reports and computer terminals.

Must be able to analyze many variables and choose the most effective course of action for clients and/or the organization at any given point in time. Must be able to communicate and provide verbal feedback in a professional manner. Must be able to analyze causes of interpersonal conflicts and resolve complex communications issues. Must be able to resolve problems, handle conflict, and make effective decisions independently. Ability to give, receive and analyze information, formulate plans, prepare written materials, and articulate goals and action plans. Must handle novel and diverse work problems on a daily basis. Must be able to perform arithmetic calculations involving fractions, decimals and percentages.

This position description should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of this job. The employee may be requested to perform job-related responsibilities and tasks other than those stated in this description.

6/2024

Job Type: Full-time

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Events management: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Ability to Commute:

• Green Bay, WI 54302 (Required)

Ability to Relocate:

• Green Bay, WI 54302: Relocate before starting work (Required)

Work Location: In person