This position provides secretarial and administrative support to the Manager and the Mission Services Division leadership team.

Essential Duties and Responsibilities:

• Answers phones and takes messages, handles mail, and prepares other documents as requested by the Manager and leadership team in the Mission Services Division.
• Coordinates meetings and travel arrangements as needed.
• Assist with reconciling vendor invoices and payment vouchers.
• Check Mileage Expense Reports and Travel and Other Expenses Reports.
• Schedules meetings, takes minutes of these meetings (including Board and Committee meetings) and types the minutes.
• Maintain and update contract filing and keep track of assignment agreements and modifications.
• Develop attendance/service logs of participants (if applicable)
• Prepare, maintain, and store the department-required documents, Personnel Action Forms for new hires, transfers, termination, status changes, address changes, driver authorization documents, driving log, etc., for the participants and department's employees.
• Prioritize and organize all office procedures reflecting the needs of the Division. Order, stock, and keep track of office supplies, forms, etc.
• Maintains an inventory report of computers, phones, cube assignments, etc.
• Prepare, maintain, and store documents for destruction consistent with the Document Destruction procedures.
• Create certificates for program or training completion and keep a tracking log of required training.

• This position provides secretarial and administrative support to the Manager and the Mission Services Division leadership team.

  Essential Duties and Responsibilities:

  • Answers phones and takes messages, handles mail, and prepares other documents as requested by the Manager and leadership team in the Mission Services Division.
  • Coordinates meetings and travel arrangements as needed.
  • Assist with reconciling vendor invoices and payment vouchers.
  • Check Mileage Expense Reports and Travel and Other Expenses Reports.
  • Schedules meetings, takes minutes of these meetings (including Board and Committee meetings) and types the minutes.
  • Maintain and update contract filing and keep track of assignment agreements and modifications.
  • Develop attendance/service logs of participants (if applicable)
  • Prepare, maintain, and store the department-required documents, Personnel Action Forms for new hires, transfers, termination, status changes, address changes, driver authorization documents, driving log, etc., for the participants and department's employees.
  • Prioritize and organize all office procedures reflecting the needs of the Division. Order, stock, and keep track of office supplies, forms, etc.
  • Maintains an inventory report of computers, phones, cube assignments, etc.
  • Prepare, maintain, and store documents for destruction consistent with the Document Destruction procedures.
  • Create certificates for program or training completion and keep a tracking log of required training.
  • Assist with special projects as assigned.
  • Perform other duties as assigned, consistent with the department's needs.
  Assist with special projects as assigned.
• Perform other duties as assigned, consistent with the department's needs.