Make an impact at Goodwin , where we partner with our clients to practice law with integrity, ingenuity, agility and ambition. We are in the business of building authentic, long-term relationships with our clients, who are some of the world's most successful and innovative investors, entrepreneurs and disruptors in the life sciences, private equity, real estate, technology and financial industries, and where they converge. Our immersive understanding of these industries - combined with our expertise across high-stakes litigation and dispute resolution, world-class regulatory compliance and advisory services, and complex transactions - sets us apart. Our Global Operations Team - all business professionals of the firm - was named the "Best Business Team" by The American Lawyer.
This position supports Litigation attorneys. Provides high-quality and efficient legal secretarial and administrative services by maintaining strong internal and external client relationships. This requires teamwork, strong communication and technical skills, the ability to prioritize and establish work objectives and the ability to work under deadlines.
What You Will Do:

• Client Service : Answers telephone calls and takes accurate and complete messages, gives information to callers, refers to others, or holds for team members. Provides relevant and timely information to clients and team members (including times when they are out of the office) in a professional, courteous, and effective manner. Retrieves voice mail messages, arranges conference calls.
• Document Preparation: Prepares accurate, error-free, and properly formatted legal papers, pleadings and correspondence from dictation, tapes, or handwritten drafts. Compile, type, revise, combine, edit, print, and store documents. Compiles materials to be typed following written or oral instructions from supervisor or person requesting document to determine format desired, number of copies needed, priority, and other requirements. Reads instructions and accompanying material, or follows verbal instructions from supervisor or person requesting document to determine format and content required. Establishes spacing, margins, type size, style and color, and other parameters, using computer and word processing software. Types, revises, and combines material such as correspondence, reports, records, forms, minutes of meetings, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, recorded voice dictation, or previous version. Checks completed document for spelling errors, using software. Proofreads and edits documents for grammar, spelling, punctuation, and format.
• Corrects errors. Inputs data for revision or editing. Files documents and emails in the Firm's electronic document software. Distributes correspondence using scanning, PDF, email or hard copy delivery. May compile and type statistical reports. Possesses proficient technical user knowledge of advanced functions of Microsoft Word 2010 word processing software and 60 wpm typing speed. Adaptable to learning new software.
• Time Entry/Billing: Inputs team members' time entries on a daily basis. Opens new client and/or matter numbers; performs conflict checks; demands prebill selection of monthly bills for attorney review; makes appropriate transfers, write-offs, and corrections; applies retainers, on account fees, and on account disbursements for third-party billings; handles special billing requests from clients, i.e., travel detail, special billing formats; copies, mails and forwards copies of finalized bills to Accounting Department; maintains billing files; receives, copies, files and submits client checks to Accounting Department; prepares client audit reports; acts as liaison with Accounting Department on past due receivables.
• Scheduling : Schedules appointments, including meetings, conferences, court dates, and depositions for team members. Coordinates work flow and prioritizes work so that all deadlines can be met. Arranges travel schedule and reservations for team members. Reserves conference room(s) for meetings; arranges for special equipment, and coordinates catering services.
• Mail: Reviews, prioritizes, and routes incoming mail. Prepares outgoing mail and overnight packages using the postage-metering machine, scale, and Federal Express Power ship. Coordinates messenger pickups and deliveries.
• Filing: Maintains current and orderly files according to Firm guidelines, including, but not limited to client files, chronological, administrative, materials for closings, court filings, and ongoing cases. Provides quick retrieval of information, general document control, and updates materials. Closes files and sends to storage following Firm policy.

Who You Are:

• Bachelor's Degree preferred or equivalate work experience.
• Litigation experience in a large law firm environment required.
• Ability to e-file with various U.S. Federal District Courts, including filing documents under seal required.
• Requires knowledge in both U.S. District and State court rules of court.
• Knowledge of court procedures, application of local rules, and docketing a must.
• Familiarity with the preparation of litigation documents, especially Tables of Contents and Tables of Authorities preferred.
• Highly motivated, highly organized, self-directed individual with excellent interpersonal skills.
• Must be able to effectively multitask and handle a variety of sensitive/confidential matters in a professional, polished and mature manner with tact, diplomacy, discretion and good judgment.
• Advanced knowledge of MS Office Suite required.
• Billing experience required.
• Ability to build professional relationships within the department, with clients, and across the global organization.
• Experience working independently and as an effective and engaged team member, with an ability to succeed in a fast-paced, matrix organization.

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Consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.
Goodwin Procter LLP is an equal opportunity employer. This means that Goodwin Procter LLP considers applicants for employment, and makes employment decisions without unlawful discrimination on the basis of race, color, gender, gender identity or expression, age, religion, national origin, citizenship status, disability, medical condition, genetic information, marital status, sexual orientation, military or veteran status, or other legally protected status.
Please note: Various agencies of the United States government require employers to collect information on applicants and employees. The National Association of Law Placement (NALP) and certain clients request us to keep track of certain aggregate information regarding lawyers. EEO information requested on this application is for purposes of compliance with these recordkeeping and reporting requirements and to determine recruiting and employment patterns. Submission of this information is voluntary and refusal to provide it will not
subject you to any adverse treatment.
This position is eligible for overtime: Yes
Target Salary Range: Boston $63,700 - $104,650 | Los Angeles $65,800 - $108,100 | New York $67,200 - $110,400 | Philadelphia - | San Francisco $70,000 - $115,000 | Santa Monica $65,800 - $108,100 | Silicon Valley $70,000 - $115,000 | Washington DC $65,800 - $108,100