RECENT GRADS WELCOME

REQUIRED live within a 30 min drive of Southampton, Long Island, NY

We are looking to add a Showroom Assistant to join our team !

REQUIRED: strong computer skills including Excel and MS Word, an outgoing and friendly personality with a "can do" attitude and a desire to learn and grow with a 100 year old international importer of luxury tile and stone with locations across the USA.

Showroom Assistant

The Showroom Assistant role is designed to be the liaison between the sales representatives, purchasing dept, accounting dept, logistics, warehouse, and our clients offering administrative support to the sales reps. This is an integral role within the organization designed to ensure clients are provided with excellent customer service, stay informed regarding pricing, ETAs, lead times, as well as ensure product is moving and orders are invoiced. This position will report directly to the manager of the Southampton showroom.

Please see detailed functions below:

Showroom Assistant

Liaison between the sales representatives and clients

Provide pricing and availability to contractors/installers for Retail projects when sales rep is not available.

Order entry and processing sample requests including follow up as needed.

Provide clients with updated information on any stock or special-order material, lead time delays, shipping & tracking information.

Work with showroom reps to ensure the accuracy of all orders and with warehouse staff to expedite order processing and deliveries.

Follow up on Sales reps Open Orders with warehouse, purchasing and accounting to ensure timely invoicing.

Receiving payment and securing delivery for shipments

Ensuring all orders entered with accuracy and updated in a timely manner.

Generating freight and shipping quotes as needed

Answers Showroom phones as part of the team.

Provide back up for the cashier to process daily orders and ensure daily order report

completed if cashier is off or out.

Assistance maintaining showroom display samples and replacing to their proper places.

Inventory of sample swatches and ordering as needed.

Other admin tasks such as ordering office supplies as needed.

Greet Clients as needed when all sales reps are busy

Report directly to the Showroom Manager

Flexibility to work Saturdays as needed, with day off during the week.

Desired Skill Set

Detailed oriented, efficient, quick learner with high accuracy

Organized and focused; self-starter with a desire and willingness to learn

Independent thinker and problem solver who is personable and works well with a team

Excellent verbal and written communication skills

Answer phones as needed professionally and with upmost courtesy.

Excels at providing excellent customer service.

Ability to thrive in a fast paced growing environment

Can work with multiple people / personalities

Must be able to problem solve and conciliate unsatisfied clients, especially over the phone

Knowledge of MS office / Adobe Reader / Outlook / Word / Excel

Full time, on-site position: Monday Friday 9am-5pm; Flexibility for Saturday10am-3pm as needed.

Job Type: Full-time

Pay: $48,011.10 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Paid training
• Parental leave
• Professional development assistance
• Relocation assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed / 5 day workweek

Ability to Commute:

• Watermill, NY 11968 (Required)

Work Location: In person

Job Type: Full-time

Pay: $41,823.37 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Relocation assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person