Full Time | Restaurants & Catering Services7 Days Ago
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Great Western Dining Service, Inc. is Hiring a Food Service Administrative Assistant Near Ranger, TX
DescriptionGreat Western Dining is a people-oriented company. Our corporate culture allows our employees to learn and excel in their chosen fields. Founded in 1990, Great Western Dining Service, Inc. provides contracted dining services for schools, colleges & universities; camps & conference centers; and business & industry. From its inception, GWD has remained strongly committed to our original concepts of quality service coupled with delicious food. Food Service Administrative AssistantPosition Summary: The Food Service Administrative Assistant is an essential member of the team. This role aids the Food Service Director by completing administrative tasks in a timely and accurate manner. Providing support with skill and professionalism this role will include a wide variety of administrative functions. In addition to maintaining our vision by adhering to our values, this position must provide the highest level of service to our guests. Principal Duties and Responsibilities Clerical / Office
Coordinate and arrange, attend and participate in assigned meetings including preparing agenda, reserving and preparing meeting location, and recording and transcribing minutes as requested
Create and maintain up-to-date electronic and physical file system
Assist in menu design and production for weekly, seasonal, and annual features for all outlets; create and post appropriate signage for events
Submit and follow through with maintenance requests
Arrange for office equipment maintenance or technical support
Support F&B department with time management, data gathering and communication for the execution of projects or events
Manage the cashier back up in safe and any petty cash supply for Food & Beverage needs
Keep F&B bulletin boards and employee breakroom tidy and up-to-date
Purchasing
Manage all purchasing information; invoices, contracts and company credit card receipts ensuring accurate record keeping and timely submittal of documentation and (expense) reports to finance
Purchase and maintain supplies and ensure that the department is adequately stocked
Coordinate and maintain vendor and supplier information
Assist and help coordinate and document monthly inventory in outlets
Minimum Qualifications
High School Diploma or equivalent is required
Associate degree (A. A.) or equivalent from two-year College or Technical School; and / or one to two years related experience and/or training; or equivalent combination of education and experience, preferred
Prior experience in the Food and Beverage industry preferred
Demonstrated competence with Windows based software including Microsoft Office, Word, Outlook, PowerPoint, OneNote and Excel as well as POS and time keeping systems.
Ability to maintain confidentiality of sensitive materials and information
Excellent written and verbal communication skills, verbally and in writing
Knowledge of basic office equipment
Excellent organizational and multi-tasking skills
Able to maintain excellent customer service skills and presence during a fast-paced, changing environment
Accurate typing/data entry and editing skills; keen eye for detail
Ability to spot and resolve problems efficiently
Ability to understand and carry out verbal and written instructions 10. Interact professionally and maintain effective working relationships with management, vendors and co-workers