Primary Responsibilities, but not limited to:

• Handle all aspects of Accounts Payable and Accounts Receivable
• Import all revenue entries exported from the Development database, reconciling all information with available documentation and ensuring accuracy.
• Maintains all supporting documentation for revenue entries.
• Prepares allocation reports for monthly expenses including mobile phone account and office supplies.
• Creates journal entries for in-kind supply and in-kind professional labor expenses.
• Completes monthly bank account reconciliation.
• Prepares and submits monthly billing for reimbursements under all service-based contracts.
• Assists with tracking expenses tied to grants as needed.
• Communicates with grantors in relation to billing and annual budget requests.
• Provides support during the Annual Audit relative to A/P and A/R.
• Completes Month End reporting.

Information Technology (30%)

• Sets up and maintains user profiles.
• Trains new hires with technology at on-boarding.
• Prepares reference material for users by drafting operation instructions.
• Updates Groups for Outlook email as needed.
• Sets up and manages key card and key assignments.
• Manages contracts/purchases of new devices & office equipment (phones, laptops, printers, software & computer accessories)
• Oversees device assignments (e.g. phone, laptop) and any associated service costs.
• Provides daily support for server issues, internet issues, network printers, telephone systems, cell phones and general support for troubleshooting any issues related to hardware operability.
• Serves as primary contact for IT Contractor and internal staff.
• Manages the technology infrastructure and business operations; provides vision, critical analysis and evaluation of information systems.
• Works with department lead to maintain dashboard for board portal.

Operations (20%)

• Monitor the agency’s maintenance email, ensuring all reported items are responded to for follow-up steps.
• Responsible for contacting and setting up service calls for repairs as needed.
• Coordinates communication to all staff and provides progress reports about various building projects and concerns.
• Process license renewals: Elevator, Department of Health, DHS, Pollution Control.
• Oversee annual renewals for various facilities contracts.
• Serve as point person for all building inspections, including fire, elevator, and health department.
• Conduct monthly fire drill.

Organizational Expectations

• Promote professionalism by modeling and encouraging staff to use appropriate channels for communicating concerns and feedback.
• Uphold and promote the mission and values of the Nursery.
• Willingness to explore perspectives and culture outside of one’s own lived experience.
• Willingness to work in an environment with a commitment to on-going education, and openness to new ideas.

Qualifications:

• Bachelor’s Degree or equivalent experience, including demonstrated experience working in an office or non-profit environment.
• Experience with non-profit and fund accounting.
• Experience with Microsoft Office.
• Experience with accounting software, Sage, Abila, and or Razor’s Edge preferred.

• Organized, able to manage information efficiently and accurately.
• Able to work independently and is comfortable asking questions or seeking guidance.
• Dedicated to process improvement and embraces organizational change.
• Desired skills: effective oral and written communication skills, a problem solver, knowledge of data entry, strong attention to detail, critical thinker.
• Ability to work with various levels of staff in a courteous, professional manner.