Title: Project Coordinator (Construction / Owners Rep)

Company: Greenlight Consulting & Management

Location: White Plains (NYC)

Application Deadline: July 10 ^th , 2024

About Us: Greenlight Consulting & Management is a boutique Owners Representative and Project Management firm dedicated to delivering exceptional project management services for mid-market ground-up and large adaptive reuse construction projects. We pride ourselves on our ability to provide high-quality service aligned with our core values.

Position Overview: We are seeking a highly organized and motivated Project Coordinator to support our Project Managers in the day-to-day administration and coordination of various construction projects. The ideal candidate will have a strong background in project coordination, excellent communication skills, and the ability to manage multiple tasks efficiently. This role offers a unique opportunity to contribute to high-profile projects and grow within a thriving company.

Key Responsibilities:

• Project Documentation: Assist in the preparation, review, and distribution of project-related documents, including proposals, contracts, and change orders. Ensure all documents are up-to-date and accessible to relevant stakeholders.
• Budget Tracking: Monitor project budgets and expenditures and assist in preparing financial reports. Help track costs and ensure projects stay within budget.
• Risk Management: Identify potential project risks and issues and assist in developing mitigation strategies. Work with Project Managers to monitor and address risks throughout the project lifecycle.
• Vendor Coordination: Communicate with vendors and subcontractors to ensure timely delivery of materials and services. Assist in resolving any issues related to vendor performance or deliveries.
• Meeting Support: Prepare agendas, take minutes, and follow up on action items from project meetings. Ensure meetings are well-organized and productive.
• Permitting and Compliance: Assist in obtaining necessary permits and ensuring compliance with local regulations and codes. Keep track of permit statuses and deadlines.
• Client Interaction: Support Project Managers in client interactions, including preparing presentations and reports for client meetings. Help maintain positive client relationships through effective communication and timely responses.
• Site Coordination: Coordinate logistics for site visits, including arranging transportation and accommodation if needed. Assist in preparing site visit reports and documentation.
• Support Continuous Improvement: Provide feedback on project processes and contribute ideas for continuous improvement. Assist in implementing new processes and technologies to enhance project efficiency.

Qualifications:

• Education: Bachelor’s degree in construction management, Business Administration, or a related field is preferred.
• Experience : Minimum of 5 years of experience in project coordination in the construction industry.

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with project management software (e.g., MS Project, Dropbox, Procore) is a must.
• Ability to work independently and as part of a team.

What We Offer:

• Competitive Salary: Commensurate with experience.
• Work Environment: Collaborative and supportive work environment with a focus on innovation and excellence.
• Benefits: Comprehensive benefits package including health insurance, retirement plans, and paid time off.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience to careers@gcm-nyc.com & sara@gcm-nyc.com.

Please include "Project Coordinator Application" in the subject line.