The Executive Assistant with International Exposure will provide high-level administrative support to the CFO and other senior executives. This role requires exceptional organizational skills, the ability to manage multiple tasks simultaneously, and a keen understanding of international business protocols. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to liaise effectively with global partners and stakeholders. Travel responsibilities include domestic pick up from the airport. Performance of various financial coordination activities in collaboration with the finance department, management of compliance filings, and communicating with the legal team. Speaking an additional language is a plus.

Key Responsibilities:

1. Administrative Support:

• Manage and maintain the CFO’s schedule, including domestic and international travel arrangements, meetings, and conferences.
• Coordinate complex calendar management across multiple time zones.
• Prepare and review documents, reports, and presentations for accuracy and completeness.
• Handle confidential and sensitive information with discretion.

1. International Liaison:

• Serve as the primary point of contact for international partners, clients, and stakeholders.
• Facilitate communication between the CFO and global offices, ensuring alignment and timely response to queries.
• Organize and coordinate international events, meetings, and conferences.
• Assist with the preparation and follow-up of international business trips, including itineraries, visa applications, and logistical support.

1. Project Management:

• Support the CFO in managing and prioritizing various international projects.
• Track progress of initiatives and ensure deadlines are met.
• Coordinate with different departments and teams to ensure smooth execution of international projects.

1. Communication:

• Draft, proofread, and edit correspondence, emails, and other communications on behalf of the CFO.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Maintain and update the executive’s contacts and ensure effective communication flow.

1. Research and Analysis:

• Conduct research on international markets, trends, and competitors as required.
• Provide insights and recommendations to support strategic decision-making.
• Compile and analyze data for reports and presentations.

Qualifications:

• Bachelor’s degree in Business Administration, Finance degree, or related field.
• 3- 5 years of experience as an Executive Assistant or in a similar role, with international exposure.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Emphasis on ability to create PowerPoint presentations.
• Excellent written and verbal communication skills in English; additional languages are a plus.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• High level of integrity, professionalism, and confidentiality.
• Flexibility to travel as required.
• Ability to work independently and as part of a team in a fast-paced environment.
• Experience working in the manufacturing industry

Preferred Skills:

• Experience in a multinational corporation or organization with global operations.
• Familiarity with international business practices and cultural sensitivities.
• Proficiency in using collaboration tools such as Zoom, MS Teams software.
• Experience handling Non-disclosure agreements