Procurement Specialist

Full-Time

About Us

The Greater Richmond Transit Company (GRTC) is an expanding mid-sized transit agency serving Virginia’s capital and the greater Richmond region. GRTC is uniquely integrated with the community and presents a range of opportunities – from launching innovative new service designs and building large capital projects to expanding throughout the region and continuing to grow ridership. Joining GRTC also means moving to a vibrant capital city with a nationally renowned arts and culture scene, delicious food, and enormous potential. Located just ten minutes from downtown, GRTC’s headquarters power 30,000 transit trips a day, with more routes & regional connections in development – as well as a second bus rapid transit line that will complement the Pulse, our ITDP Bronze Medal-winning flagship system that serves as the spine of our network.

Responsible for handling all procurement activities from initiation to completion.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Manage competitive procurement processes, formal and informal, in compliance with GRTC’s procurement manual and applicable federal laws and regulations.
• Review, analyze and complete assigned procurement requisitions.
• Manage and conduct innovative, complex procurements.
• Responsible for determination of the most appropriate method of procurement to be utilized for the source selection of high profile and complex construction projects, goods, and services.
• Coordinate, assist, research, analyze and develop scope of work, specifications, evaluation methods, and criteria for development of Invitation for Bids (IFB’s) and Request for Proposals (RFP’s) for construction projects, goods, and services contract.
• Review and analyze justifications for award/non-award to ensure the integrity of GRTC’s procurement procedures.
• Plan, coordinate, and conduct pre-bid/pre-proposal conferences for the procurement of major and complex construction projects, goods, and services.
• Identify, evaluate the benefits, and coordinate cooperative procurements.
• Provide guidance, educate and advise user departments during the process of evaluating bids and proposals.
• Conduct and manage negotiations; conduct procurement and administer contracts, work with firm’s legal counsel during the development of contracts and bid/contract disputes.
• Respond to requests for information under the Freedom of Information Act (FOIA).
• Conduct on-site visitations of vendor facilities to ensure vendors’ capability of successfully meeting contractual obligations.
• Review requests for changes in construction, goods, and services contracts.
• Manage multiple projects.
• Collect information on new products, materials, and vendors for recommendation to management.

SUPERVISORY RESPONSIBILITIES

None

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• A college degree in business, public administration or a related field highly preferred.
• 3 years of professional experience in public sector procurement or contract administration.
• Possession of one of the following certifications is preferred: Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO) or comparable certification.
• Knowledge of Federal Transit Administration (FTA) procurement procedures, laws and regulations preferred.
• Knowledge of process to request bids and award contracts.
• Strong technology skills to include experience with Microsoft Office Applications and Database Management.
• Must be detailed oriented, highly organized and capable of working independently.
• Ability to interpret rules, regulations and specifications.
• Extensive customer service and negotiation skills.
• Attention to detail and analytical skills.
• Excellent oral, written and communication skills.
• Excellent interpersonal skills.
• Valid Virginia driver’s license required.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GRTC IS AN EQUAL OPPORTUNITY EMPLOYER WHO VALUES DIVERSITY IN THE WORKFORCE