This role will oversee a team of Administrative and Facilities employees that provide support to Guggenheim Investments and senior leadership of Guggenheim Partners.

This includes the development and management of office management and facilities practices, and oversight of our vendors and services provided in the office. This role will manage all the day-to-day in-office operations and serve as a liaison with building management in the maintenance of our space. Additionally, this role will provide support to other teams as needed.

• Oversight and support of a team of Receptionists, Floor Administrators, and temporary employees who provide support to the Santa Monica office and Guggenheim Investments senior leaders
• Develop and maintain office management standards in the Santa Monica office including not limited to office service providers, Reception and Floor Admin roles, etc.
• Ensure that GI Managing Partners’ business needs and expectations are prioritized and executed consistently and provide back-up administrative support as needed
• Manage current office services vendors and introduce efficiency and innovation
• Assist with planning and execution of in-office events or engagement activities, or special projects
• Oversee internal processes such as conference scheduler, screening all mainline calls, client presentation printing and binding, document storage and shredding, catering requests, the pantry program, mail service, etc., and implement changes that best serve Guggenheim Investments
• Develop Office Administration employees’ skills to foster professional growth and internal advancement
• Use comprehensive knowledge of overall business function to assist in driving efficiencies across key business units and best adapt to changing business needs
• Develop and maintain exceptional working relationships with internal teams and external stakeholders

• Ability to effectively communicate and collaborate with diverse personalities in all levels of management, as well as outside vendors and clients, by maintaining objectivity and demonstrating maturity and a positive attitude
• Professional phone and email etiquette
• Ability to lift and move large deliveries up to 40 lbs.
• Team oriented
• Strong and consistent communicator with NY based manager
• Willing to take on additional office management projects as needed