1 Experiential Inventory & Field Activation Specialist (Miami, FL) Job in Miami, FL
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Experiential Inventory & Field Activation Specialist (Miami, FL)
$61k-76k (estimate)
Full Time
3 Days Ago
GuideWell Source is Hiring an Experiential Inventory & Field Activation Specialist (Miami, FL) Near Miami, FL
Job DescriptionGet to Know Us!The Inventory & Field Activation Specialist manages systems associated with inventory, control of assets and promotional artifacts within the Field & Experiential Marketing department. Generate reports, data flow analysis, data entry and reconciliations. Oversees onsite event activations and operates activation vehicles. Knw
Important to Know
To support your wellbeing, comprehensive benefits are offered. As an employee, you will have access to:
SalaryTo support your financial wellbeing, we offer competitive pay as well as opportunities for incentive or commission compensation. We also conduct regular annual reviews with pay for performance considerations for base pay increases.
About UsAt GuideWell, we are committed to making diversity, equity and inclusion part of everything we do. We believe in hiring people who represent the communities we serve while creating a workplace that encourages a sense of belonging for everyone, no matter who you are or where you come from.
From students to former military to seasoned professionals, our family of mission-based companies are stronger because of the unique talents and skills of our employees. We believe everyone’s contribution has the power to help people and communities achieve better health. Find your new team today.
OrganizationFlorida Blue, A GuideWell Company, has been providing health insurance to residents of Florida for 75 years. Driven by its mission of helping people and communicating to achieve better health, the company serves more than five million health care members across the state. We are looking for exceptional people who will bring our mission to life and succeed by putting the members first.
Important to Know
- Must reside in Miami, FL or surrounding area
- Hybrid role with at least 2 days of the week in office
- Frequent travel for events
- Assist with the identification and maintenance of assets for events. Load, ship and track inventory going out and coming back from events.
- Accountable for management of asset inventory platform ensuring items are properly checked out and returned upon completion as well as keeping inventory quantities updated
- Responsible for quality inspection of information entered into Warehouse Inventory Webstores.
- Communicate and coordinate with team based on daily/weekly needs of deliveries and pick-ups.
- Participate in a systematic process for inventory management for the Field & Experiential Marketing team, and Florida Blue internal partners.
- Provide direct oversight and coordination of processing and fulfilment associated with inventory and asset services
- Work with internal departments to ensure creation and shipment of all the necessary marketing materials (signs, banners, kiosks, tradeshow literature) for the Events.
- Accountable for tracking and reconciling shipment and asset charge backs to correct cost center.
- Maintain warehouse in an organized fashion
- Inventory control in warehouses and mobile assets (cleanliness, counts, organization, etc.)
- Maintain the integrity of all assets. Monitor conditions and notify asset owner when items are damaged, need to be cleaned or replaced.
- Ensure company vehicles are up to date on registration & insurance and work with Risk Management on updating any policies as needed
- Field intake requests in Adobe Workfront and route to necessary parties if needed
- Manage and maintain vehicle and statewide asset calendar to ensure no scheduling conflicts
- Ensure all display assets shipped out for event use is returned back to inventory. Responsible for the tracking and management of assets that come in and out of warehouses.
- Manage inventory request, processing and fulfilment within 3-5 business days
- Manage Inventory Webstore for 5 locations and 10 different client assets
- Manage inventory request email inbox
- FTE will operate forklift when needed for shipments. (40%)
- Activation vehicle assets management, operation and support.
- Accountable for production of Field Marketing large scale and high-profile activations in their entirety
- Support Staffing Specialist with the recruitment and on-site training of brand ambassadors
- Support Field & Experiential Project Manager on event production from event conception to reconciliation and regional sport partnership team leads to design and execute market-specific activations.
- Maintain all activation vehicles (inspection, oil change, working lights, fuel, cleanliness, etc.)
- Accountable for event inventory tracking, load in and out at 100%, event production set up and smooth execution
- Coordinate all logistics for load-in and load-out of events ranging from reserving box trucks for transportation of event assets, building out a timeline for load-in and load-out, working with staffing specialist to hire labor support onsite, and leading the production of the overall event from setup to breakdown
- Ensure all event assets and supplies are in place and functioning properly prior to event going live
- Perform walkthrough with Event Lead prior to start of event to ensure everything is accounted for
- Communicate with Field Marketing Team to confirm space requirements for each event and offer recommendations for layout and assets that can be utilized
- In support of Staffing Specialist, conduct pre & post event briefings with brand ambassadors and labor support to outline roles & responsibilities and areas of improvement
- Troubleshoot any production issues that arise onsite
- Assist with preparing post-event reports and sharing with necessary stakeholders
- Support Experiential Marketing Project Manager and Field Marketing Team with production of large scale events and activations from inception to execution to ensure 100% project completion and success
- Work with event lead to ensure all logistics are planned and scheduled in a timely manner
- Manage and report all expenses to ensure to stay within event budget
- Creative design and development of event layout, using production knowledge and best practices to ensure most efficient layout
- Assist with project plan development and management as needed. This could include Project
- Managing smaller to large scale activations for the Field and Experiential Marketing teams, leading planning calls, or filling in for Project Manager when needed.
- Hold stakeholders accountable for deadlines to ensure project stays on track
- 4 years related work experience as working in an analyst role in a logistics environment or managing shipping/receiving processes and inventory control.
- Project Management, event activation management, staffing and execution support.
- High school diploma or GED
- Warehouse & inventory management
- Experience in event activation and field management
- Experience with inventory platform development and management
- Previous experience with event staffing support
- Ability to use existing Excel formulas, write Excel formulas, sort data, filter data, create graphs, etc. to analyze data and communicate.
- Demonstrated ability to create PowerPoint based presentations which utilize features such as tables, custom formatting, and animation
- Demonstrated ability in Word to create simple documents. Includes tables and custom formatting
- Demonstrated excellent oral and written communications skills
- Ability to perform moderate to heavy keying
- Bachelor’s degree in a related field
- Extensive knowledge of MS Project, Excel, PowerPoint, Inventory software and the standard Office Suite application tools Research skills Detail oriented Project Management Certification or related experience
- Heavy work Exerting up to 100 pounds of force occasionally and/or up to 50 pounds of force frequently.
- Must be able to travel to multiple locations for work (i.e. travel to attend meetings, events, conferences).
- Frequently May be exposed to outdoor weather conditions of cold, heat, wet, and humidity.
- Frequently May be exposed to outdoor or warehouse conditions of loud noises, vibration, fumes, dust, odors, and mists.
- Frequently Must be able to ascend and descend ladders, stairs, or other equipment.
To support your wellbeing, comprehensive benefits are offered. As an employee, you will have access to:
- Medical, dental, vision, life and global travel health insurance
- Income protection benefits: life insurance, Short- and long-term disability programs
- Leave programs to support personal circumstances
- Retirement Savings Plan includes employer contribution and employer match
- Paid time off, volunteer time off, and 11 holidays
- Additional voluntary benefits available; and a comprehensive wellness program
SalaryTo support your financial wellbeing, we offer competitive pay as well as opportunities for incentive or commission compensation. We also conduct regular annual reviews with pay for performance considerations for base pay increases.
- Targeted Hourly Pay Range: $24 - $30
- Hourly Pay Range: $24 - $40
- Final pay will be determined with consideration of market competitiveness, internal equity, and the job-related knowledge, skills, training, and experience you bring.
About UsAt GuideWell, we are committed to making diversity, equity and inclusion part of everything we do. We believe in hiring people who represent the communities we serve while creating a workplace that encourages a sense of belonging for everyone, no matter who you are or where you come from.
From students to former military to seasoned professionals, our family of mission-based companies are stronger because of the unique talents and skills of our employees. We believe everyone’s contribution has the power to help people and communities achieve better health. Find your new team today.
OrganizationFlorida Blue, A GuideWell Company, has been providing health insurance to residents of Florida for 75 years. Driven by its mission of helping people and communicating to achieve better health, the company serves more than five million health care members across the state. We are looking for exceptional people who will bring our mission to life and succeed by putting the members first.
Job Summary
JOB TYPE
Full Time
SALARY
$61k-76k (estimate)
POST DATE
07/03/2024
EXPIRATION DATE
08/01/2024
WEBSITE
guidewellsource.com
HEADQUARTERS
JACKSONVILLE, FL
SIZE
500 - 1,000
FOUNDED
1998
CEO
PATRICK J GERAGHTY
REVENUE
$200M - $500M
Related Companies
About GuideWell Source
GuideWell Source is a trusted and experienced business partner focused on delivering the highest caliber administrative services. GuideWell Source, headquartered in Jacksonville, Florida is the corporate shared services and parent company of its wholly owned subsidiaries First Coast Service Options, Inc. (First Coast) and Novitas Solutions, Inc. (Novitas), and GuideWell Allegiance, Inc. The GuideWell Source family of companies is committed to conducting business with integrity and operational excellence while continuously improving our organization and business processes and providing fiscal r...esponsibility in service to our customers. Our family of companies has strong relationships with business partners like the Centers for Medicare and Medicaid Services (CMS); deep traditional Medicare knowledge, and strong program management capabilities necessary to service health plans, payors and government sponsored healthcare programs.
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