Habitat Charlotte Region is Hiring an Accounts Payable Admin Coordinator Near Charlotte, NC
Job Details Job Location 3815 Latrobe Drive Office - Charlotte, NC Position Type Part-time, Non-Exempt Job Category Admin - Clerical Description Part-time position (20 hours per week) Pay rate: $20-$24/hr Mission-Driven Career Opportunity One of the leading affordable housing nonprofits in the area, Habitat Charlotte Region partners with hundreds of families each year through affordable homeownership, home preservation and financial literacy training. As a Part-Time Accounts Payable Admin Coordinator , you'll play an integral role in our vision of a world where everyone has a safe and affordable place to live. Why Join Habitat?
Paid time off
Career development and promotion opportunities
Casual working environment
Retirement planning - a 403(b) with 3% organizational match
Position Purpose Responsible for assisting AP functions relating to the reviewing, processing, tracking, filing and maintaining invoices. Essential Functions
Process accounts payable accurately and timely ensuring that vendor discounts are taken advantage of where appropriate, properly approved and coded
Preview captured invoices prior to routing through Mineral Tree by reviewing for fields noted Mineral Tree with the actual invoice (per Invoice Processing Revised 2023 procedure) including but not limited to Vendor name, invoice number, gross amount, separate line provided for sales tax (if applicable), invoice date, and due date. Review for prior period balances. Make note for any prior period balances noting whether we are to pay or are not to pay.
Scan, copy, email and upload documentation as needed for Certificates of Insurance for vendors.
Assist as directed in researching and contacting vendors with checks outstanding for over 6 months to determine if check needs to be voided and/or reissued. Summarize finds and present to Controller.
Communicate effectively with people of all levels
Develop and maintain relationships with volunteers, vendors, and professional service providers
Perform with little supervision
Execute organizational skills relating to routine duties
Utilize volunteers for administrative tasks, as appropriate
Qualifications Required Knowledge, Skills and Abilities
Computer skills
Communication Skills
Organizational skills
Attention to detail
Managing multiple tasks
Ability to prioritize
Accounts payable experience
Work Environment This position requires working primarily indoors in an office environment. Estimated Time Commitment: 20 hours per week, Monday-Friday schedule. Physical Demands
Ability to sit at a desk and use a computer for extended periods of time
Ability to move around the office frequently to interact with various staff members
Ability to read documents and correspondence
Habitat for Humanity of the Charlotte Region is an Equal Opportunity Employer and a drug-free workplace. A pre-employment drug screen and background check is required. Habitat for Humanity of the Charlotte Region program funding often includes federal funding, and this role may support federally funded activities. People qualifying as Section 3 residents per Section 3 of the HUD Act of 1968 (12 U.S.C § 1701u) and its associated regulations (24 C.F.R. Part 75) are encouraged to apply. Information on Section 3 qualifications and certification material available upon request.