Administrative Assistant 

Full Time, In Person

New York, NY, US

Hamilton-Madison House’s Early Childhood Education Program supports and enhances the existing strengths of family child care through programs that promote continuous and responsive relationships, strengthen early learning skills, build resilience, and lay the foundation for all future learning. Hamilton-Madison House views family childcare as a respected and valued profession within the early care and education system in New York City.

The role of the Administrative Assistant is to support the Network Leadership staff in managing day to day operations for staff, families and affiliated providers.

Responsibilities:

• Support the AED and Network Director in organizing and maintaining structure for daily operations including organization and scheduling of affiliated provider trainings, workshops, staff meetings and meeting with community partners to support the program.

• Assist in the preparation of regularly scheduled reports to regulatory agencies

• Support purchasing department in ordering materials and supplies for staff and programs

• Support the preparation of CACFP reimbursement and stipends to affiliated providers

• Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications;establishing personal networks; participating in professional societies

Qualifications, Skills and Specifications: 

• Must hold at least an Associate degree in business management or field related to Human Services

• Minimum of 1 year experience supporting program Administration

• Strong time management skills, ability to multitask and be a strong team player

• Willingness to work with a high powered, face paced team with the ability to handle multiple projects

• Knowledge of publicly funded programs in a non-profit agency

• CACFP, Childplus, Kidkare and CIR knowledge a plus

Compensation: $43,000 

*Salary based on credentials with DC 37 Local 205 

 Union Position, with generous benefits

Hours:  35 Hours Per Week Monday - Friday

Hamilton-Madison House is an Equal Opportunity Employer