JOB SUMMARY:

Provides clerical and reception support for Contracts and Estimating department, including answering telephones, basic correspondence, filing, and inputting data for job setup upon award and preparing reports as instructed by the Estimating Management personnel.

Essential Functions:

1. Maintains electronic library of specifications and references for bids.
2. Provides technical data to production and subcontractors as required.
3. Accesses and enters information in various government websites in accordance with contract requirements.
4. Populates estimating bid spreadsheets with specification requirements.
5. Opens jobs in ECR Project Organizer upon award, uploading contract documents including, but not limited to, specifications, references, vendor quotes, subcontract quotes, and customer requirements.
6. Opens job in Costpoint.
7. Maintains computerized spreadsheets and databases to enter information and generate reports.
8. Assists with filing or retrieving information as required.
9. Assists with non-routine projects according to specific assignments.
10. Performs other duties as assigned.

QUALIFICATIONS:

1. High school diploma or GED required. Associate’s degree preferred, plus 2 years of experience.
2. Proficient in MS Office and intermediate Excel skills.
3. Strong organizational skills and willingness to follow recommended procedures.
4. Strong written, oral communication and people skills.
5. Must pass drug test and background check.

Physical Requirements:

1. Ability to lift 20 pounds regularly and up to 50 pounds occasionally.
2. Ability to sit and/or stand for long periods of time.

This is NOT a physically demanding position and may accommodate most physical disabilities. There may be occasional lifting of office materials or files weighing not more than 20 pounds. Physical dexterity may be required when operating calculators, copiers, computers and/or other typical office equipment.

Known Hazards: Carpal Tunnel Syndrome

Environmental Conditions:

This position works in an office environment with an occasional visit to a work-site. There is generally no exposure to hostile environments or loud noises or hazardous chemicals or smoke or extreme temperatures. This position may experience eye and muscle strain, backaches, headaches, and repetitive motion injuries from using computers on a daily basis and may have to sit for extended periods while reviewing detailed data.

During work-site visits will be required to wear appropriate PPE including, but not limited to:

Hard hat

Ear plugs or attenuator

Safety shoes

Dust mask or respirator

Gloves