We are currently assisting our client, a private family office, with a search for an Accounts Payable Specialist.

JOB SUMMARY:

Purpose of role:

This office-based position supports Finance staff based in Miami, Florida, as well as multiple locations in multiple states. The Accounts Payable Specialist is responsible for managing all aspects of accounts payable functions within the organization. This includes processing invoices, reconciling vendor statements, maintaining accurate records, and ensuring timely payments to vendors. The ideal candidate will possess strong attention to detail, excellent organizational skills, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities:

• Process invoices accurately and efficiently, matching them with purchase orders and receiving documents.
• Verify coding and obtain proper approval for payment.
• Reconcile vendor statements and resolve any discrepancies in a timely manner.
• Prepare and process electronic payments, including ACH transfers and wire transfers.
• Maintain accurate and up-to-date accounts payable records and documentation.
• Respond to vendor inquiries and resolve payment issues.
• Assist with month-end closing activities, including preparing accruals and reconciliations.
• Collaborate with other departments to ensure proper expense allocation and coding.
• Stay current with accounting regulations and best practices related to accounts payable processes.
• Management and reconciliation of multiple credit card accounts.
• Ability to work across time zones to support other locations as necessary.
• Ability to travel out of town one or two times per year for company meetings.
• Other duties as assigned.

Required Experience and Education:

• Bachelor’s degree preferred.
• 2 years of accounts payable or accounting related roles.
• QuickBooks experience necessary, Bill.com and Procore a plus.
• Proficiency with Microsoft Office O365 suite including Outlook, Word, and Excel.
• Effective communication, critical thinking, and organizational skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and handle last-minute changes and requests.
• Able to work independently within a team environment.
• Desire to work on-site 5 days a week.
• Able to drive work efficiently to meet deadlines.

Characteristics:

• Highly energetic with the ability to motivate others and create a team environment where everyone wants to do their best and deliver results.
• Self-starter with exceptional time management skills.
• Possesses a positive, professional, and proactive approach to problem solving.
• Ability to maintain absolute and total confidentiality.
• Professional discretion and good judgment.
• Innovative, resourceful, and conscientious of organization’s assets.
• Excellent verbal and written communication skills.
• Demonstrated ability to build trust and strong cross-functional relationships across an organization to achieve common goals.
• Sound business judgment and a skilled collaborator.
• Possesses a strong work ethic; does whatever it takes to get the job done.
• Complete integrity with an uncompromised reputation.
• Responsive and agile; ability to work proactively and take initiative to support changing needs of the team.

This position description is intended to provide a general overview of the expectations and responsibilities of this position and may not include all tasks that may be assigned. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned.

Although there are times remote work may be implemented, we thrive on connection and collaboration and therefore expect an in-office workforce.

Location: Miami, FL. Onsite 5 – days per week

Compensation Range: $55,000 - $65,000 annually

Benefits: The employer provides well-being programs including medical, dental and vision benefits, life insurance, disability insurance, 401k w/ a company match, a 529 Plan contribution, paid time-off (PTO), and paid holidays.

Eligibility: US citizens and those authorized to work in the US are encouraged to apply. Work sponsorship is not available at this time.

About Hansell Tierney:

Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients’ unique needs