We are currently assisting our client, a private family office, with a search for an Administrative Assistant.
JOB SUMMARY:
The Administrative Assistant supports the Director of the Family Office principals by providing administrative and organizational services to the Director and others on the team as needed. This is a public facing role that often serves as a point of contact for individuals calling on the phone, emailing or visiting. They will be part of a closely-knit team where relationships are collegial, trust is high and confidentiality, discretion and good judgment is paramount.
Key Responsibilities:

• Provide a broad range of administrative support including supporting the management and coordination of business calendars, including collaborating with team members to coordinate calendars and making decisions to adjust in real time to keep the Directors days flowing smoothly.
• Collaborate with Director and team members to filter communications and proactively manage priorities.
• Support all aspects of travel for the team including tracking flights, ground transportation, and accommodations.
• Work closely with the Property Management team to coordinate occupancy preparation and scheduling, including managing a property visit calendar.
• Maintain availability to respond to the Director's needs, including on nights and weekends on occasion.
• Maintain availability to travel up to 3 months of the year.
• Troubleshoot basic technology related issues and coordinating necessary IT assistance.
• Track all expenses, gather receipts, and provide support to accounting team.
• Research and evaluate approaches and potential solutions to issues and recommend a course of action.
• Represent Director in dealings with third parties as requested.
• Manage, perform, and oversee special projects as requested.
• Manage, prioritize, and sort mail.
• Other duties as assigned.

Required Experience and Education:

• A bachelor's degree preferred.
• Five to seven years of relevant experience.
• Proven ability to manage a flexible schedule, tight deadlines, competing priorities, and last-minute requests.
• Proven ability to complete projects timely and efficiently.
• Active listening, critical thinking and strong verbal and written communication skills.
• Excellent analytical, organizational, project management, and time management skills.
• Ability to learn preferences and anticipate needs.
• Ability to exercise independent judgment.
• Clean driving record
• Notary Public (preferred)
• Proficiency in Microsoft Office, Excel, Teams, with a high level of competency in Outlook
• Ability to travel 25-30%, sometime in large blocks of time.

Characteristics:

• Highly energetic with the ability to motivate others and create a team environment where everyone wants to do their best and deliver results.
• Possesses a positive, professional, and proactive approach to problem solving.
• Ability to maintain absolute and total confidentiality.
• Professional discretion and good judgement.
• Innovative, resourceful and conscientious of organization's assets.
• Excellent verbal and written communication skills.
• Demonstrated ability to build trust and strong cross-functional relationships across an organization to achieve common goals.
• Sound business judgment and a skilled collaborator.
• Ability to maintain the highest levels of confidentiality.
• Possesses a strong work ethic; does whatever it takes to get the job done.
• Complete integrity with an uncompromised reputation.
• Ability to work proactively and take initiative to support changing needs of the team.

This position description is intended to provide a general overview of the expectations and responsibilities of this position and may not include all tasks that may be assigned. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned.
Location: Seattle, WA - LOCAL CANDIDATES ONLY
Compensation Range: $80,000 - $90,000 depending on experience.
Benefits: The employer provides well-being programs including medical, dental and vision benefits, life insurance, disability insurance, 401k w/ a company match, a 529 Plan contribution, paid time-off (PTO), paid holidays, and paid parking or an ORCA pass.
Eligibility: US citizens and those authorized to work in the US are encouraged to apply. Work sponsorship is not available at this time.
About Hansell Tierney:
Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients' unique needs.