Administrative Assistant Sales Team Kissimmee Full Time

Job Summary :

Facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Provides administrative support to clients and internal staff. May assist in training newly hired clerical staff.

Duties / Responsibilities :

• Reviews documents to identify missing or incomplete information or documentation for set up of file
• Email & telephone contact with client to request set up documents
• Update the ACT database appropriately per client need.
• Refer clients and prospective clients to the correct department / person both inside and outside HBI.
• Help manage a group mailbox by responding to emails in a timely manner.
• Answer the phone / respond to voice mail messages in a timely manner.
• File and scan documents per company guidelines.
• Schedule meetings for client-facing co-workers and management when needed.
• Assist with HOUSE SOLD inquires / files and other departments as needed.
• Able to organize, set up and take down sales related events as needed.
• Assist Sales Team with Administrative tasks
• Performs other related duties as assigned.

Required Skills / Abilities :

• Excellent verbal and written communication skills.
• Bilingual is not required but would be helpful
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education and Experience :

• Associate’s degree highly preferred.
• Minimum of three to five years of experience in an administrative role required

Physical Requirements :

• Prolonged periods sitting at a desk and working on a computer.
• Able to lift up to 15 pounds at times.

Last updated : 2024-05-03