Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance
• Employee discounts
• Health insurance
• Paid time off
• Vision insurance
• Company parties
• Free food & snacks

Benefits/Perks

• Competitive Compensation
• 15 Paid Holidays 1 day off for your birthday
• Career Growth Opportunities
• Company offered discounts
• Following a 3 - 6 month probation period, Healthcare and 401K options are offered

Job Summary
We are seeking a highly detailed and organized Accounts Payable Team Member to join our Harlequin Design New York Team. In this role, you will provide support to our Project Managers and Finance team, ensuring they have all the information and supplies they need to perform their best. Your responsibilities will mainly surround business transactions with the verification of procedures for payments and reconciliation. You will be responsible to reporting to both the Finance Manager and Operations Managers in the organization of all records pertaining to accounts payable and administrative duties. Your main role and responsibilities is as follows:
Responsibilities

• Ensure the accuracy of an organizations financial documents for payment and reconciliation,
• Practice effective monitoring to ensure payments are made to vendors in a timely manner
• Schedule appointments and maintain a calendar
• Scheduling and Purchasing of all Travel both national and international
• Organize meetings and take accurate notes
• Write emails, memos, and draft company letters for proper notices.
• Contribute to the companies monthly reports
• Maintain an organized filing system
• Develop, update, and maintain relevant office financial procedures
• Properly communicate and establish effective, quality work in a fast pace work environment that pertains to high net worth cliental

Day-to-Day Duties

• Clarify any questionable invoice items, prices or receive signatures for payment
• Assemble and review invoices to be completed for payments
• Organization of payments weekly to be processed through the bank
• Maintain copies of receipts, invoices or correspondence necessary for filing.
• Type periodic reports and other records into our accounting and business software
• Obtain proper information and reconcile CC statements monthly
• Check vendor files for any previous payments and audit supplier accounts weekly
• Reconcile monthly bank statements
• Daily bookkeeping and record keeping input.
• Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors
• Maintain Ubers and Travel bookings on company accounts,
• Communicate effectively with the team on what needs to be completed

Qualifications

• High school diploma/GED required, Associates degree or administrative training is preferred
• Previous experience as an Accounts Payable, Administrative Assistant, and or a similar position.
• An understanding of basic bookkeeping and accounting skills is required
• A degree in the following subjects would be beneficial: Finance or Economics
• Familiarity with purchasing and financial tracking with Ubers, Hotel, Airfare, and other orders
• Familiarity with credit card statements and reconcilation is a plus
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects
• Ability to work within hours to ensure tasks are completed with understanding overtime may be applicable occasionally to get the job done