Overview :

HarperCollins Publishers is seeking an Administrative Assistant for the contracts team. In this role you will be responsible for updating and verifying author contract data in Biblio, and collecting financial, compliance and other information from authors.

A successful applicant will thrive in a fast-paced environment, have a strong eye for detail, excellent organization skills, and be able to juggle many different tasks.

Responsibilities :

Verify author contract information against existing Biblio data and update Biblio as appropriate; process change requests in Biblio and distribute throughout company as appropriate

Upload and tag author contracts into Harper’s digital contract search and retrieval system

Registration of copyrights

Work with editorial, finance and other groups to answer questions about author agreements

Obtain and process tax, payment, Estate and other documents from authors

Review author and vendor compliance questionnaires

Other tasks as needed to maintain author data systems

Qualifications :

4-year college degree or equivalent work experience

Must have minimum 2 years of work experience assisting someone in a management position

Excellent communication skills to interact with internal managers and outside agents and authors

Knowledge of Biblio or Docushare helpful

Strong organizational skills and attention to detail

Ability to exercise professionalism, poise and tact in all verbal and written correspondence

Strong time management skills

Ability to set priorities under pressure

Proficient knowledge of MS Office and MS Excel

Good judgment and practicality

HarperCollins Publishers is a company full of people who are passionate about books. When you apply for a position, we want to know why you want to work here, and why you are interested in the job.

That’s why cover letters are strongly preferred.

The salary for this position is $(phone number removed). We recognize that attracting the best talent is key to our strategy and success as a company.

As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates.

The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.

In addition to cash compensation, the company provides a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.

HarperCollins Publishers is an equal opportunity employer.

Last updated : 2024-09-07