Hartford Union High School is seeking a full-time Administrative Assistant that provides confidential secretarial and administrative support to the principal. The position performs a wide range of administrative and office support for the district to facilitate the efficient operation of the high school. The Administrative Assistant reports to the Principal. This is an hourly position working from 7:00 a.m. to 3:30 p.m. Monday through Friday

This position will:

• Oversees, coordinates, and performs day to day school administrative functions.
• Utilizes effective and positive communication skills with students, staff, administration, parents, community members, and other stakeholders via various communication methods.
• Uses a variety of technology to generate spreadsheets, word processing, calendar, e-mail, Google docs, Skyward and database software in performing work assignments.
• Utilizes computerized systems to access and upload relevant reports, communications, and pertinent data.
• Receives and resolves concerns and complaints, using knowledge of school policies, procedures, rules, and requirements.
• Prepares and modifies documents including correspondence, reports, drafts, memos and emails.
• Foresees student support with behavior issues and communicates with Administration or Student Services.
• Schedules meetings for Administration and Student Services.
• Appropriately addressing concerns and complaints, using knowledge of school policies, procedures, rules, and requirements.
• Prepares standardized documents and reports (e.g. form letters and memos, calendars, bulletins,reports, etc.) for the purpose of communicating information to district personnel, parents, other agencies, and state officials.
• Works with the Principal to establish a safe and secure learning environment for students and staff. Assist in developing plans for emergency situations in collaboration with other administrators, staff, and public safety agencies.
• Coordinates and assists with events and projects for the school.
• Assists Principal in creating daily, weekly, monthly, or as-needed schools’ correspondence with students, staff, and/or community.
• Assists in supporting student behavior.
• Assists the Principal in updating the school’s policies and procedures related to student management and action plans which meet state, federal, and division requirements.
• Retiree and Teacher Appreciation Luncheon: Coordinates and prepares years of service certificates with Human Resources and other district staff.
• Create and maintain accurate district and building level webpage.
• Ability to be flexible, problem solve, and work independently with multiple interruptions during assigned work hours.
• Assist supervisor in the preparation of budgets; prepare purchase orders and check requests for accuracy and correct expenditure coding; monitor and reconcile purchasing card requests; deposit school funds.
• Work with administration to prepare student/parent handbooks, faculty handbooks, newsletters, and other documents.
• Works at various school functions outside of their normal work hours in relation to their job duties, as needed.
• Opens, sorts, and disburses incoming mail and other correspondence.
• Maintains confidentiality of various aspects of school operation including sensitive and personal information.
• Ability to handle sensitive matters and maintain confidentiality. (e.g. FERPA, HIPPA, special education, and legal documents related to student or family situations).
• Communicates with parents related to student behavior matters.
• Supports the Principal to help them complete their tasks and duties.
• Positive role model in the District.

Degree/License requirements include:
Education

• Required: High School Diploma or general education degree (GED). Good interpersonal and phone skills and the ability to use appropriate e-mail programs.
• Preferred: Associates degree or equivalent.

Licensing

• Required: Valid Wisconsin Driver’s License.
• Preferred: AED, CPR, First Aid.

Work Experience

• Required: One to three years of administrative assistant experience. Proficiency in Microsoft Office, and google docs.
• Preferred: Secretarial experience in public education. Experience with student information software (SIS) is preferred.

Hartford Union High School District offers competitive benefits which include health insurance, health reimbursement arrangement (HRA), dental, life insurance, long-term disability, short-term disability, Wisconsin Retirement, sick days, personal days, and holidays.

The Hartford Union High School District is unique in many ways, but goes above and beyond to serve our students. The District is one of ten union high schools in the state that receives students from four K-8 public school districts and multiple parochial schools across our 225-square-mile radius. Hartford Union High School faculty and staff serve 1320 students and their families. HUHS is known for its high achieving students, an excellent faculty and staff, and a supportive network that includes families and community members. Learn more by visiting our website at https://www.huhs.org/.

Our district is an innovative school community that has a collective commitment to its students by offering a personalized school experience. Some of those opportunities include:

• A block schedule to offer more course opportunities, to increase accelerated learning, and to deliver high-achieving student outcomes.
• Offer almost 200 courses, 18 AP classes, a 95% graduation rate, and 1:1 technology initiative.
• Developing and implementing Academic and Career Planning time for students to receive personalized assistance and foster positive relationships related to College and Career Readiness opportunities.
• Significant renovations to the school building to improve student learning with modern and flexible spaces.
• Highly competitive sports and co-curricular activities along with opportunities to utilize a new state-of-the-art fitness center.

The Hartford Union High School District Board does not discriminate on the basis of race, color, national origin, sex (including transgender status, change of sex, sexual orientation, or gender identity), religion, age, pregnancy, disability, national origin, ancestry, arrest record, conviction record, use or non-use of lawful products off the District’s premises during non-working hours, declining to attend an employer-sponsored meeting or to participate in any communication with the employer about religious matters or political matters, or any other characteristic protected by law in its employment practices. For more information, refer to Policy 3122, Policy 4122, Policy 3123, Policy 4123, Policy 3362, and Policy 4362.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person