5 Assistant Director - Athletic Facilities (66728BR) Jobs in Boston, MA
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Assistant Director - Athletic Facilities (66728BR)
$106k-150k (estimate)
Full Time | Investment Management
1 Week Ago
Harvard University is Hiring an Assistant Director - Athletic Facilities (66728BR) Near Boston, MA
Job SummaryThe Assistant Director – Athletic Facilities, is responsible for capital projects and daily operations at the Harvard Athletics Complex which consists of 76 acres of grounds, and 18 buildings encompassing over 1 million gross square feet. Directly supervises the Athletic Facilities Operations Manager, with additional supervision of Athletics Property Operations Assistants, FMO trades, and contracted vendor staff. Works directly with trades and supervises vendors as assigned. Provides expertise with MEP and life safety systems, building condition assessments, information technology solutions, and customer service. Possesses extensive knowledge of athletic facilities and specialty skills to support the unique needs of NCAA Division 1 stakeholders.
Position DescriptionActs as department representative for projects as assigned. Attends project meetings and reviews/conducts walkthroughs.
Working Conditions
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Additional InformationWe will not provide work authorization and/or visa sponsorship for this position.
Harvard is a highly selective liberal arts college whose mission is to educate citizens and citizen-leaders for our society. The College is a residential institution of nearly 7,000 undergraduates and is located in Cambridge, Massachusetts. Harvard is deeply committed to the intellectual, social and personal transformation of its undergraduates during their four years at Harvard.
The Department of Athletics offers 42 varsity programs for men and women, more than any other Division I school in the United States. We also offer extensive recreational and intramural programs.
Harvard employees have access to a competitive benefits package that includes multiple options for the health and well-being of our employees as well as ongoing professional development.
All formal offers will be made by FAS Human Resources. We regret that, due to the number of responses we typically receive, we may be unable to respond to phone calls or contact personally those applicants not selected for an interview.
We actively seek and welcome applications from diverse candidates and from those with a demonstrable commitment to a more inclusive society.
Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
BenefitsWe invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:
Department Office LocationUSA - MA - Boston
Job Code329057 Facilities & Oper Manager
Work FormatOn-Site
Sub-UnitAthletics
Salary Grade 057
DepartmentAthletics
Union00 - Non Union, Exempt or Temporary
Time StatusFull-time
Pre-Employment ScreeningCriminal, DMV, Education, Identity
SchedulePosition requires weekend and evening work, as well as being on call.
Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Position Description
- Manage Athletic Facilities daily operations including assigning work orders, verifying completion, scheduling tasks, preparing for competitions, practices, internal events and external rentals.
- Requires detailed knowledge and skill of athletic-specific tools, equipment, rules, etc. Daily communication with coaches and team staff, coordination with service providers and team schedules. This position requires specialized skill to operate at the scale and level of Harvard Athletics.
- Serves as project manager, managing all aspects from development, implementation to close out. Tasks include defining user needs, scope development, schedule, budget tracking, contract management, risk analysis and reporting.
- Manages projects (up to $300,000).
- Manages assigned capital projects ($300,000-$3M).
- Staff supervision of three Property Operations Assistants, FMO trades (embedded Area Operator and Electrician) and custodial (FMO Supervisor, 14.6 FTE custodial staff), embedded vendors and external service providers. Managing time, setting priorities and schedules. Delegates work and projects based on departmental priorities set in conjunction with Associate AD, Facilities and Operations.
- Collaborative management of Athletic Facilities operational budget in conjunction with and support of Associate AD and Sr. Associate AD.
- Comprehensive deferred maintenance planning. Creates and maintains deferred maintenance database. Establishes annual and 5-year deferred maintenance plan for review by Associate AD, Sr Associate AD, and Athletics business office. Completes approved deferred maintenance projects or assigns work to various direct reports.
- Primary oversight of Bright Landry Hockey Center, ice production and maintenance including but not limited to personnel hiring and training, equipment maintenance and inventory management, event management, rink schedule oversight, quality control and overall budget.
- Participate in weekly coordination meetings including Events Meeting, Facilities/Event Management Meeting, Facilities Staff Meetings. Holds weekly or frequent meetings with direct and indirect reports.
- Bachelor’s degree or equivalent work experience required.
- At least 5 years of experience managing athletic facilities or relevant athletic administration experience in a college or professional sports setting required.
- Supervisory experience required.
- Experience with ice rink management including ammonia/glycol refrigeration systems, ice making equipment, and industry standard best-practices.
- Experience in pool management and oversite of CPOs.
- Knowledge of agronomy and natural grass playing surfaces.
- Experience with synthetic turf maintenance.
- Strong leadership is required to develop and maintain relationships and partnerships with customers, stakeholders, peers, business partners.
- Strong customer focus. Proven athletic facilities experience providing high quality customer service.
- Strong computer skills (MS Excel, Word, MS Internet Explorer, Email (Outlook) required.
- Strong knowledge of building systems required.
- Experience with Building Management Systems (BMS) desired, preferably Siemens.
- Experience working in a University setting desired.
- Strong interpersonal skills. Ability to work well and build relationships with other Harvard department employees and vendors.
- Must be creative at problem solving and possess analytical skills. Strong organizational skills are required.
- The ability to communicate well in verbal and written form is essential. Self-motivated who can take initiative to resolve problem. Attention to detail is a must.
- Ability to work effectively with user groups, internal staff, and outside consultants. Work under tight deadlines on multiple projects simultaneously. Must be flexible, adaptable, and work well as part of a team.
- Valid Driver’s License
- US Ice Rink association (CIRM, CIT, or CRA) certification preferred
- MA Hoisting license to operate lifts and other hydraulic equipment preferred
Working Conditions
- Position requires weekend and evening work, as well as being on call.
- Ability and willingness to work in extreme weather conditions (heat, rain, snow, cold).
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Additional InformationWe will not provide work authorization and/or visa sponsorship for this position.
Harvard is a highly selective liberal arts college whose mission is to educate citizens and citizen-leaders for our society. The College is a residential institution of nearly 7,000 undergraduates and is located in Cambridge, Massachusetts. Harvard is deeply committed to the intellectual, social and personal transformation of its undergraduates during their four years at Harvard.
The Department of Athletics offers 42 varsity programs for men and women, more than any other Division I school in the United States. We also offer extensive recreational and intramural programs.
Harvard employees have access to a competitive benefits package that includes multiple options for the health and well-being of our employees as well as ongoing professional development.
All formal offers will be made by FAS Human Resources. We regret that, due to the number of responses we typically receive, we may be unable to respond to phone calls or contact personally those applicants not selected for an interview.
We actively seek and welcome applications from diverse candidates and from those with a demonstrable commitment to a more inclusive society.
Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
BenefitsWe invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Department Office LocationUSA - MA - Boston
Job Code329057 Facilities & Oper Manager
Work FormatOn-Site
Sub-UnitAthletics
Salary Grade 057
DepartmentAthletics
Union00 - Non Union, Exempt or Temporary
Time StatusFull-time
Pre-Employment ScreeningCriminal, DMV, Education, Identity
SchedulePosition requires weekend and evening work, as well as being on call.
Commitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Investment Management
SALARY
$106k-150k (estimate)
POST DATE
09/01/2024
EXPIRATION DATE
09/27/2024
WEBSITE
harvard.edu
HEADQUARTERS
CAMBRIDGE, MA
SIZE
15,000 - 50,000
FOUNDED
1636
REVENUE
$50M - $200M
INDUSTRY
Investment Management
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