• Global Business Services (GBS) is seeking a highly organized and experienced Administrative Assistant to support two ( 2 ) Vice Presidents – VP of Global Sourcing and VP of Global Workplace Services and Real Estate. This is a primarily remote role based in Northern or Central California, however may require travel into Santa Clara office for specific events/meetings as requested by the VPs.
• Calendar Management: Oversee complex calendars, coordinate meetings and travel arrangements for 2 VPs.
• Communication: Serve as the point of contact for internal and external stakeholders, screening and directing inquiries appropriately.
• Meeting Coordination: Support preparing agendas and scheduling logistics for activities for quarterly team offsites (in-person or virtual events). Some travel.
• Travel Coordination: Arrange domestic and/or international travel itineraries, accommodations, and logistics.
• Expense Management: Process expense reports and ensure compliance with ServiceNow policies.
• Team Support: Collaborate with the Chief of Staff and Executive Assistant reporting to the Chief Procurement Officer to ensure seamless support across the organization.
• Ad hoc Tasks: Handle additional tasks and responsibilities as assigned by the 2 VPs

Skills

• Proven experience ( minimum 5 years ) as an assistant supporting VP-level executives.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams), Zoom and Concur.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines with urgency.
• Excellent verbal and written communication skills.
• Discretion and confidentiality in handling sensitive information and activities.
• Ability to anticipate needs, think critically, and offer solutions to challenges.
• Flexibility and adaptability to changing priorities and business needs.
• Positive and personable can-do attitude.

Job Type: Contract

Pay: $35.00 - $39.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Santa Clara, CA 95054 (Preferred)

Ability to Relocate:

• Santa Clara, CA 95054: Relocate before starting work (Preferred)

Work Location: In person