ANTICIPATED OPENING

Effective Date

of Employment: Immediately

Salary: $15.00/Hour

Organizational Relationship

or Line of Authority: Directly responsible to the Principal of the School or his or her designee

Statement of Duties:

• Performs a variety of clerical activities related to the functions of assigned school office and/or programs.
• Greet public, receives visitors in school office and follows the proper protocol in allowing access to the building.
• Answer telephones, takes messages and refers callers to appropriate staff members.
• Open, sort and route incoming mail and prepares outgoing mail.
• Schedules appointments.
• Prepares memos, correspondence and/or reports from handwritten copy, notes or verbal direction.
• Requisition for textbooks, school supplies, equipment; other school-related forms.
• Monitors and responds to radio communications.
• Prepare weekly payroll of personnel.
• Compiles school budget and perform related work.
• Record transactions necessary for keeping records of a checkbook for school funds – Student Activities.
• Keeps up-to-date enrollment data; maintain pupil and personnel files.
• Maintains the School Brains student database.
• Maintains accurate student and staff attendance.
• Participates on the Building Crisis Response Team
• Provide teachers with all necessary data and forms.
• Perform all other general duties as indicated by the Principal and his/her designee.

Qualifications:

• High School Diploma
• Bilingual Preferred
• Secretarial and /or clerical experience preferred.
• Excellent interpersonal skills.
• Strong effective time management planning capabilities.
• Performs all clerical work in the office with little supervision.
• Self-motivated and able to work without direct supervision.
• Ability to multi-task when necessary.
• Skills to operate standard office equipment including use of computer applications and various business machines.
• Perform data entry and word processing. The data entry will include: daily student attendance; daily staff attendance; current enrollment data; student information; budget document; supply orders; other data as required.
• Knowledge of Microsoft Office applications and familiar with Apple software, School Spring, and Budgetsense.
• Previous experience in a school environment preferred.
• Such alternatives to the above qualifications as the building principal or his/her designee and the superintendent of schools or his/her designee may find appropriate and acceptable.

An Equal Opportunity Employer

The Haverhill Public Schools is an Equal Opportunity Employer and is in compliance with Federal regulations prohibiting discrimination in employment on the basis of race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, or disability.