Job Summary
**Hybrid Work Environment - Must reside on Oahu**
Pay Range: $42,000 - $68,000
Note: Individuals typically begin between the minimum to middle of the pay range.
This position is responsible for providing various administrative support duties to assist the management team of the department. This will require working with executive leadership and their administrative support team. Other responsibilities include assisting staff with day-to-day operations.
Minimum Qualifications

1. Associate'sdegree and one year related work experience, or equivalent combination of education and related work experience.
2. Effective oral and written communication skills.
3. Strong organization and time management skills (able to work on multiple requests simultaneously and meet deadlines).
4. Intermediate knowledge of Microsoft Office applications. Including but not limited to Word, Excel, and Outlook.

Duties and Responsibilities

1. Administrative Support
   
   1. Coordinate multiple calendars to schedule meetings, including making room/equipment reservations and setting up online meeting tools etc.
   2. Assist with planning, set up, and running of meetings (in-person and online, internal and external) and events as needed
   3. Answer or triage electronic and telephonic communications or action requests to appropriate department staff in timely, accurate, and professional manner
   4. Complete and validate for accuracy document requests, such as
      
      1. Photocopying and print orders
      2. Meeting notes
      3. Presentations
      4. Financial/budget and tracking spreadsheets
      5. Program summary reports
   5. Complete expense reports for department staff
   6. Coordinate travel requests for department staff
   7. Receive and distribute incoming mail for Corporate Strategy team, and coordinate external mailing requests
   8. Train staff within department on procedures for administrative support tasks
   9. Ensure proper use, maintenance, and repair of general office equipment
   10. Coordinate new-hire onboarding, which includes
       
       1. Obtaining workstations, office equipment, computer equipment, software
       2. Completing building access requests
       3. Completing access requests to network folders and other electronic systems
   11. Assist vendors related to Corporate Strategy department with administrative tasks (e.g., building access, expense reports, invoicing)
   12. Research and update company forms or department procedures as needed
   13. Compose routine memos and correspondence to internal and external customers using appropriate and professional formats
   14. Assist with monitoring monthly department budget variances
   15. Follow standard procedures and work independently on routine assignments/situations
2. Project Assistance
   
   1. Participate in and assist managers and staff with coordinating various departmental projects
   2. Assist managers in daily administration and coordination or operations, such as:
      
      1. Maintaining accurate department records
      2. Taking notes during meetings
      3. Assisting with department mailings
      4. Ensuring documents are received in a timely manner
      5. Planning and coordinating office moves
      6. Ordering and managing office supplies and equipment (non-IS)
   3. Process travel-related reimbursement requests for business partners
   4. Able to work regularly under minimal supervision
3. Other Duties/Functions
   
   1. Performs all other miscellaneous responsibilities and duties as assigned or directed.