Administrative Assistant

**Candidate MUST reside on the island of Oahu, Hawaii. This is a Part-Time position where the Program Administrator will determine workdays within Monday-Friday. This position is for the Psychiatry department.**

Hawaii Residency Programs, Inc.

Hawaii Residency Programs, Inc. (www.hawaiiresidency.org) is an independent, not-for-profit corporation that provides administrative support for medical residency programs and employs the physicians-in-training.

Job Summary

Under general direction and light supervision, provides combined administrative support to the General Psychiatry Residency Program and its administration.

ESSENTIAL FUNCTIONS:

• Resource Management - managing Learning Resource Center (LRC) library collections, manage resident memberships, assist program with reviewing and updating website content and media, other duties as needed
• Education & Training - maintain information for verifications and graduate database, track resident compliance, assist with orientation and other resident events, assist in program evaluations, other duties as needed

OTHER DUTIES/FUNCTIONS

• Update administrative calendar and manual at least quarterly
• Assist Program Administrator in maintaining and documenting Program administrative procedures
• Maintain resident and Alumni files onsite/offsite
• Maintain training files for residents and fellows
• Perform general office duties
• Other duties as needed

Minimum Qualifications

PREFERRED

• Related Associates or Bachelor’s Degree
• Minimum 3 years of administrative or equivalent experience
• At least 1 year of Graduate Medical Education (GME) experience
• At least 2 years of administrative experience in the Academic and/or Health Care setting

REQUIRED

• High School Diploma or equivalent
• Intermediate to advance proficiency in Microsoft Office Suite
• Basic knowledge of SharePoint and Adobe Acrobat Pro
• Must be able to work with web-based applications, learn and adapt to educational software (e.g., New Innovations, ACGME ADS, etc.)
• Ability to manage multiple and sometimes changing deadlines and priorities
• Ethical, professional, courteous, resourceful, and proactive behavior
• Ability to be a team player, flexible, and work under pressure
• Access to transportation to attend occasional off-site meetings

Benefits and Compensation

• 100% Employer-paid Medical, Dental, Vision, Life, AD&D and LTD Insurance
• 6% Non-Elective 401(k) contribution to eligible employees
• Generous paid time-off policy
• Monthly Transportation stipend
• FSA and EAP
• Rewards & Recognition Program (Bucketlist)
• LifeMart Employee Discounts

Work Environment

This is a Part-Time position based out of Honolulu, HI – schedule determined by the needs of the Program and at the discretion of the Program Administrator. Indoor, office based environment.

COVID-19: As this is a hospital environment, all HRP employees are required to present their COVID-19 vaccination card upon hiring. If you are not vaccinated and/or do not wish to be, you can request and exemption form for religious or medical reasons and it will be reviewed by the HR Director for approval or denial. Please request your exemption form upon hiring if applicable.

• SALARY: $21.77/hour, 24 hours per week