Administrative Assistant

Position Overview: We are looking for an experienced Administrative Assistant to join our team and support our government client at the Marine Corps Base Camp Smith. This is your chance to be at the heart of operations, ensuring the smooth running of the office and upholding our security program.

Key Responsibilities

• Review and submit outbound Visit Requests, ensuring all information is detailed and accurate.
• Provide reports on the number of visit requests submitted on behalf of Command personnel.
• Review inbound Visit Requests, Foreign Visit Requests, and other documentation for accuracy.
• Provide reports on the number of identification badges issued and recovered.
• Review Personnel Check-in documentation to ensure accuracy and compliance with T/O and billet requirements.
• Conduct personnel check-out procedures, ensuring all required actions are completed.
• Maintain files, control registers, and records to manage sensitive information for the security program.
• Document personnel suitability adjudicative determinations or recommendations in automated information systems.
• Update personnel security databases.
• Complete assigned cases within established timeframes.
• Maintain group electronic mailboxes.
• Provide daily status reports of tasks accomplished, pending, outstanding, or requiring extension.
  
  

Qualifications

• Minimum two (2) years of general office administrative experience, including analytical and programmatic experience in business, management, and stakeholder communications.
• Strong oral and written communication skills to effectively exchange information with various stakeholders.
• Proficiency in using a personal computer to access and retrieve data, with experience in Microsoft Office.
• Experience working with computer-generated reports and extracting data from databases.
• Ability to read and interpret general procedural guidelines.
  
  

Security Requirements

• SECRET Security Clearance
  
  

Benefits

• Flexible Hours and Paid Time Off - includes Sick, Vacation, and holiday
• Employer Paid Benefits Includes Medical, Dental, Vision, Retirement, Short Term, and Long-Term Disability
• 401(k)
  
  

Email Your Resume In Word To

Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:

gil.rios@cybercoders.com

• Please do NOT change the email subject line in any way. You must keep the JobID: linkedin : GR3-1834741 -- in the email subject line for your application to be considered.***
  
  

Gil Rios - Recruiter

For this position, you must be currently authorized to work in the United States without the need for sponsorship for a non-immigrant visa.

This job was first posted by CyberCoders on 01/06/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.

CyberCoders is proud to be an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, status as a crime victim, disability, protected veteran status, or any other characteristic protected by law. CyberCoders will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. CyberCoders is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please contact a member of our Human Resources team to make arrangements.