JOB
The authorized level of the position is Library Assistant III. Applications are being accepted down to the Library Assistant II in the event of recruiting difficulties.Salary Range: Library Assistant II, SR-05: $2,832.00 per monthLibrary Assistant III, SR-07: $2,946.00 per month
EXAMPLE OF DUTIES
Typical examples of duties of Library Assistant III positions include: 1. Independently performs all major transactions at the circulation desk, as scheduled, including charging and discharging books; collecting fines and fees; inspecting materials for damage on return; registering patrons and issuing library cards; processing lost/paid, claims returned, mail returned and other transactions; counting cash, comparing with register tape and reporting discrepancies; explaining library circulation policies to patrons; answering directional and basic informational questions. When not scheduled at the circulation desk, a position of this type is usually responsible for carrying out a variety of other library support tasks such as: linking library materials to records in the database and adding holdings and other information as required; delinking library materials from records in the database and processing withdrawn books, as instructed; replacing spine labels and pockets as instructed; placing and/or canceling holds for specific materials in the database; performing straightforward searches for specific items in the database; pulling books off the shelves and sending them to requesting libraries; may use standard reference tools to look up specific information (e.g. author, title, publisher, price); and may type statistical and other reports and forms. A position of this type may work alone at the circulation desk.2. Maintains check-in records of a sizable collection of periodicals/serial publications. Posts receipt of issues to appropriate records; routes copies or directs routing operations in accordance with standardized distribution lists; displays current periodical issues and maintains back issues; notes missing issues/volumes by examination of check-in records and sends claims to publishers/vendors in accordance with standard library procedures; maintains an awareness of changes in title, frequency, issuing organization, through notifications from publishers, supervisor or information contained within the issue. Serials which are difficult to identify (e.g. because of changes in numbering sequence, unusual titling patterns, etc.) are referred to higherlevel personnel or to the supervisor. Identification of foreign publications may require the use of dictionaries/other standard tools to translate/transliterate characters and words. 3. Binds pamphlets and periodicals (e.g. velobinding, pambinding, plug binding) in accordance with established procedures and guidelines; performs standard bookmending involving rebacking, resewing and recasing books. Positions at this level are responsible for the application of a variety of binding and/or bookmending procedures pertinent to the piece in hand (books, pamphlets, periodicals, music, etc.) and the use of standard techniques and materials. 4. Performs a variety of moderately complex library support work under the general direction of a librarian or higher-level assistant/technician. Routine assignments are carried out in accordance with established guidelines and practices. Discrepancies or unusual matters are referred to the librarian or higher-level library assistant/technician. Typical duties and responsibilities include charging and discharging books; receiving and physically preparing materials for library use; may post receipt of periodicals to check-in cards; may send claim forms to publishers for issues not received; filing and withdrawing catalog and shelflist cards; accessioning (assigning consecutive numbers to copies) books and posting information to shelflist cards; may obtain catalog information, as necessary from cataloging-in-publication information (usually found on the verso of the title page) or standard sources (e.g. Books In Print); may type catalog cards, shelflist cards, memos, forms; maintains shelves; may prepare overdue notices; may perform simple typing (e.g. forms, form letters, short memos, lists); may collect money for lost/damaged books; may receive and prepare textbooks for school use; may keep inventory of textbooks; and may perform and/or supervise others in inventorying library materials.
SUPPLEMENTAL INFORMATION
Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: A copy of the applicant’s TA History Report or equivalent system-generated report;A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,Copies of the applicant’s signed SF-10 Forms.Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.