Are you skilled in pivoting between projects, executive/administrative support and general office management tasks? As the Administrative Operations Specialist, you will extend a blended variety of support to the C-suite, boutique office team, and clients/visitors as well as external contacts. This company in Montgomery County is seeking a mature team player to jump into tasks with professionalism, accuracy and a “no task is too big or too small” way of thinking. This role offers a hybrid work model with a warm team driven by similar values and internal initiatives. Does this sound like you? Send in your resume for immediate consideration today!

About the Job:

• Act as the office point of contact for building communication, inbound inquiries, client engagement, and third-party correspondence. Track and organize electronic and paper files.
• Provide warm and welcoming service to visitors and guests through organized facilitation of receptionist duties.
• Provide drop-of-the-hat assistance to operational needs across the team.
• Offer go-to assistance to the C-suite, including scheduling appointments, meetings, and travel booking.
• Event planning support and facilitation for team lunches, meetings and gatherings.
• Provide ad hoc general support, including but not limited to special projects, compiling and editing of documents and presentations, as well as expense reporting.
• Confident interacting with external vendor contacts using strong business etiquette.

About the Culture:

• Mission-driven organization with close and collaborative team culture.
• Great work-life balance, well-suited to working parents.
• Collegial atmosphere.

About You:

• Administrative profile. You have a minimum of two years of administrative support, preferably as an Executive Assistant with blended operational or office management duties.
• Reliable. Your organizational tactics maintain strong workflow and allow for your ability to prioritize independently.
• Confidence in delivery. You are practiced in your communication skills and possess mature business acumen.
• Hospitality-minded. You are approachable, warm and look forward to assisting across a team.
• Technically proficient. You are skilled working across Microsoft Office.
• Impressive productivity. The little things matter; you take notice to deadlines, accuracy and follow-through on tasks.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.