About Us: Hawthorne Valley Association is a vibrant and diverse non-profit organization dedicated to promoting social, ecological, and economic renewal through the integration of education, agriculture, and the arts. We are seeking a dedicated and experienced Human Resources Manager to join our team and support our mission by ensuring efficient HR operations and fostering a positive work environment.

Position Summary: The Human Resources Manager will play a crucial role in managing all HR functions across the organization. This position requires proficiency in HRIS Management, Benefits Administration, Leave Administration, Compensation, Recruitment, Onboarding & Retention, Personnel Management, and Compliance. An ability to handle multiple HR projects simultaneously and a proven track record in handling employee relations is essential.

Key Responsibilities :

Benefits & Leave Administration:

- Manage all employee benefit changes.

- Meet with new hires to review benefits packages.

- Coordinate open enrollment sessions and communications.

- Ensure benefits compliance, including SPD distribution and document updates.

- Maintain ACA compliance & look back calculations; Manage 1095-Cs.

- Reconcile and allocate all benefit bills and submit invoices to Accounts Payable

- Collaborate with brokers to identify cost-saving strategies and oversee change projects.

- Manage all leave administration including determining eligibility, assisting with paperwork completion, tracking time used & keeping employees informed of leave remaining and return-to-work requirements.

HRIS Management (ADP WFN):

- Process all employee changes, including hires and terminations.

- Assist employees in resolving any issues with ADP, including pay and payroll concerns.

- Serve as payroll backup, including retirement and FSA reporting.

- Compile payroll reports for department heads as requested.

Compensation:

- Stay current on market analysis and compensation trends.

- Ensure consistency of pay rates and groupings across the organization.

Recruitment, Onboarding & Retention:

- Manage all job postings and candidate communications.

- Schedule and participate in interviews as needed.

- Prepare offer letters, complete new hire paperwork, and manage ADP onboarding.

Personnel Management:

- Maintain personnel files, including creating and updating job descriptions.

- Regularly update HR policies and procedures, including the Personnel Handbook.

- Provide ongoing employee support including conflict resolution

- Coordinate terminations and correspondence; conduct exit interviews as needed.

Compliance:

- Ensure compliance with required organization-wide training and assign additional training as needed.

- Collect and report OSHA data; manage EEO data collection and reporting, worksite postings.

- Stay abreast of new laws and ensure timely implementation.

Key Success Factors:

-Strong Interpersonal Skills: Ability to build and maintain positive relationships with employees at all levels.

-Attention to Detail: Meticulous attention to detail in managing HRIS, benefits, payroll, and compliance tasks.

-Problem-Solving Ability: Proactive in identifying and resolving employee issues and conflicts.

-Adaptability: Capable of managing multiple tasks in a dynamic environment and adjusting to new policies and regulations.

-Communication Skills: Effective in both written and verbal communication, with the ability to convey complex information clearly.

-Confidentiality: Maintain high levels of confidentiality and professionalism in handling sensitive employee information.

-Leadership: Lead HR initiatives and projects, promoting a positive workplace culture and employee engagement.

-Commitment to DEIB: Foster a workplace environment that values diversity, equity, inclusion, and belonging.

Qualifications:

- Bachelor's degree in Human Resources, Business Administration, or a related field.

- Minimum of 3 years of experience in human resources, with a strong emphasis on employee relations.

- Proficiency in HRIS systems, preferably ADP WFN.

- Comprehensive knowledge of benefits administration, leave management, and payroll processes.

This is a full-time, exempt position with a starting salary range between $60,000-$65,000 annually, commensurate with experience. In addition to a competitive salary, we offer a generous benefits package with health, dental and life insurance, paid time-off, retirement matching up to 5%, Flexible Spending Accounts, tuition reduction and a Farm Store discount.

At Hawthorne Valley, we value and strive for social and cultural renewal in our work. We believe that cultivating an environment where everyone can be – and become – the truest expression of their humanity is essential for individual, organizational, and societal health. We know that a diverse community where everyone feels safe and is valued as they are, is a strong community. Hawthorne Valley is committed to creating a diverse coworker body, and we are proud to be an equal opportunity employer.