5 Executive Assistant Office Manager Jobs in Aspen, CO
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Executive Assistant Office Manager
$77k-99k (estimate)
Full Time
2 Months Ago
HayMax Hotels is Hiring an Executive Assistant Office Manager Near Aspen, CO
Job DescriptionReports to: Business Office TeamThe Executive Assistant Office Manager performs various administrative tasks to assist the Business Office, Managing Director, and General Manager at MOLLIE Aspen.
Job Location: Aspen, CO
Start Date: ASAP
Employment Type: Full Time, Non-Exempt
Schedule: Monday-Friday
Category: Administrative
Wage Range: $25- $29 per hour
Job Location: Aspen, CO
Start Date: ASAP
Employment Type: Full Time, Non-Exempt
Schedule: Monday-Friday
Category: Administrative
Wage Range: $25- $29 per hour
- Responsibilities:
- Assist Company Owners, Managing Director and General Manager at MOLLIE Aspen as directed with routine administrative tasks.
- Serve as the first point of contact for the corporate office.
- Assist staff in preparing, compiling, and disseminating various reports, project updates, statistical information, and correspondence.
- Assist with data input and maintenance of various software programs.
- Assist with organizing and setting up special events or meetings.
- Maintain current filing and organization of all documents and implement new systems to increase productivity.
- Organize business and other licenses and assist in preparation for renewals.
- Ensure the corporate office is stocked with necessary supplies and maintain office equipment.
- Collect mail from property and business offices.
- Research, compile, summarize, and maintain informational and statistical data and materials.
- Maintain accounts payable records, updating databases to reflect changes including coding and data entry.
- Accounts receivable: prepare bank deposits.
- Updating, tracking, and entering expense reports.
- Assist in preparation of financial statements and reports.
- Maintain accurate digital and physical financial records.
- Solve basic business problems or accomplish day to day office tasks.
- Assist with the various housing projects, tenants, furniture, scheduling staffing, etc. assigned by ownership.
- Coordinate and schedule various business logistics, meetings, events, and other assigned tasks.
- Additional projects as required.
- Must be able to lift, push and pull a minimum of 50 lbs.
- Must be able to stand for long periods, kneel and squat.
- Must be able to walk up and down stairways.
- College degree preferred.
- Proficiency in Microsoft Office including excel, word, outlook, PowerPoint.
- Previous administrative work experience a plus but not required.
- High level of attention to detail preferred.
- Ability to work in a fast-paced environment.
- Ability to multi-task and prioritize responsibilities.
- Professional and friendly demeanor at all times.
- Self-started and self-motivated to get tasks done.
- Annual and Seasonal Bonus Opportunities
- Medical/Dental/Vision
- Employee Assistance Program
- Hotel Discounts
- Tuition Assistance
- IRA Retirement Plan
- Paid Vacation, Sick and Volunteer Days
- Employee Incentive Programs
- Bus Passes Included
- jobs@haymaxhotels.com
- 970.544.4190
Job Summary
JOB TYPE
Full Time
SALARY
$77k-99k (estimate)
POST DATE
05/10/2024
EXPIRATION DATE
08/25/2024
WEBSITE
haymaxhotels.com
HEADQUARTERS
Aspen, CO
SIZE
<25
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