Join our Hazen team and make the world a better place providing exceptional client service in all things water ® and superior technical solutions for our clients. Hazen is a creative, employee-owned company with minimal bureaucracy where employees thrive.

Hazen has outstanding opportunities for motivated, talented people that enjoy teamwork and collaboration, client service, and solving our clients’ most difficult challenges. You will be supported by multiple mentors on projects and local office leadership.

Hazen and Sawyer is seeking a self-motivated and energetic administrative professional to join our New York office. The ideal candidate is a team player and self-starter with exceptional organizational skills and the ability to work independently, as well as in a team environment. The ability to multi-task and be adaptable to changing priorities is essential to this position.

Responsibilities:

Executive Support

• Support Management Team
• Coordinate schedules to set meetings with others
• Keep track of requirements for licensure and continuing education
• Organize receipts and upload for Expense reports
• Coordinate Calls for Abstracts & Registration Information and coordinate abstract approvals/submissions

HR/Recruiting Support

• Ability to handle highly confidential information
• Assist with candidate tracking
• Career Fair coordination and support
• Help with monthly office-wide team building events

Operations Support

• Support clients contact list maintenance
• Coordinate travel arrangements for local staff or staff visiting local offices
• Coordinate posts for Hazen’s internal media site (the Hub and Microsoft Teams) including new hire announcements, marriages, newborns, professional accomplishments, office/regional activities, etc.

Document Control

• Project Management System Support for Projects
• Document formatting
• Quality Assurance/Quality Control (QA/QC) and technical editing of documents
• Assist in printing and binding documents

Qualifications/Skills Required:

• Minimum 5 years’ experience
• Excellent written and verbal communication skills, with ability to interact with a variety of staff, clients, and vendors.
• Strong multi-tasking skills – manage priorities, coordinate multiple/concurrent projects.
• Demonstrates strong work ethic; develops efficient work methods and is detail oriented.
• Proficiency in Microsoft Office Suite – Word, Excel, Outlook, PowerPoint, SharePoint.
• Proficiency with Adobe, Bluebeam, and Procore software is desirable, but not required.
• Prior experience in a professional services firm preferred. Experience in the engineering industry a plus.

Educational Requirements:

• Associate’s degree required. Advanced degree is preferred.

Benefits: 401k employer contribution, performance bonus, comprehensive medical, dental and vision insurance, employee assistance and wellness programs.