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SUMMARY:
Performs all functions related to receiving calls, clients, vendors, and deliveries and directs them to appropriate individuals within the firm according to established policies and procedures. Assists with administrative projects including scanning mail daily, dealing with prebills and invoices as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.
Point of contact for clients and visitors, in person and via-phone.
Schedules and maintains use of conference rooms, noting special equipment or refreshment requirements.
Liaison with management, submitting and monitoring maintenance requests.
Assists with organizing office events, including holiday parties, birthday celebrations, and trainings.
Performs clerical duties including typing, copying, scanning, electronic file maintenance, time entry and expense reports.
Receives, records, and distributes mail and packages; processes outgoing mail and packages.
Orders condolence and celebratory flowers and meals as requested.
Operates and maintains office equipment including copiers, printers, phone and voicemail systems. Coordinates with IT Manager and vendors for repairs and maintenance.
Remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team.
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
Demonstrated reading, spelling, diction and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree.
Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact.
Ability to demonstrate impeccable integrity in confidential matters.
Accurate typing ability of 35 wpm and comprehensive computer and multi-line telephone experience.
Demonstrated organizational, prioritization, and attention to detail skills to allow for timely, effective and accurate performance of job duties with little or no supervision.
Work may require more than 40 hours per week to perform the essential duties of the position.
Work occasionally requires a high level of mental effort and strain when answering a high volume of telephone calls and performing essential duties.
Under certain circumstances the Firm may substitute experience for educational requirements and vice versa.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.
Full Time
$38k-48k (estimate)
02/16/2024
09/09/2024
The job skills required for Office Assistant include Attention to Detail, Integrity, Organizing, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Assistant positions, which can be used as a reference in future career path planning. As an Office Assistant, it can be promoted into senior positions as an Office Services Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Assistant. You can explore the career advancement for an Office Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Assistant job description and responsibilities
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Assistant jobs
Executive office assistant performance appraisal Job Performance Evaluation Form Page.
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Medical office assistants need to show some confidence by calming down during stressful and difficult situations.
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Medical office assistants should be active listeners, and must display the skills when communicating with customers, to ensure that they are actually listening to what customers are saying.
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Obtain the recommended certifications.
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Step 3: View the best colleges and universities for Office Assistant.