The Payroll Manager will oversee and supervise the organization’s payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations.

Job Responsibilities

• Process weekly and bi-weekly payroll for 70 locations

• Assist in the payroll set up of new locations.

• Enter employee deductions, including but not limited to Dental, Vision, Medical and garnishments.

• Review and ensure applicable taxes are applied.

• Respond to notices from DOL and Unemployment Insurance companies.

• Prepare Verification Notices for current and former employees.

• Train managers on payroll process.

• Manage time and leave records.

• Maintain weekly and biweekly payroll reports.

• Prepare and answer yearly 401k and ACA audits.

• Update 401K, Medical, Vision and Dental eligibility bi weekly and monthly basis.

• Process payrates, terminations, transfers and leaves.

• Set up Payroll access accounts and reset passwords for employees and former employees when needed.

• Work closely with HR and Payday to ensure employee files are accurate

• Troubleshoot payroll file discrepancies.

• Maintain proper records of all payroll related transactions

• Prepare reports for CEO, Director of HR and others as needed

• Filing of all payroll compliance reports at both the federal and state level. including state withholding tax, 940/941 quarterly filings.

Qualifications & Education

• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.

• 5 or more years of experience in payroll management is preferred.

• Excellent organizational skills and attention to detail.

• Strong analytical and problem-solving skills.

• Strong supervisory and leadership skills.

• Proficient with payroll software.

• Multi state and multi retail or restaurant experience preferred.

• Bachelor’s degree in accounting or a related field is preferred.

• Experience with preparing and processing payroll in-house is preferred.

• A deep knowledge of payroll regulations, multi-state payroll and taxes.

• Prolonged periods of sitting at a desk and working on a computer.

• Must be able to lift 15 pounds at times.