Executive Assistant Job Description:

PR Digital Marketing Agency is seeking a full-time Executive Assistant with experience and interest in working in an extremely fast-paced environment. This position is primarily responsible for enhancing the CEO's effectiveness by supporting her with the appropriate information needed to make decisions, scheduling calls and meetings, providing email oversight, and overall management support. This position requires someone extremely comfortable with thorough communication in a one-on-one working relationship while maintaining a very positive, can-do attitude.

Responsibilities include, but are not limited to:

• Provide sophisticated calendar management for CEO
• Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Plans, coordinates, and ensures the CEO’s schedule is followed and respected
• Works closely and effectively with the CEO to keep her well informed of upcoming commitments and responsibilities, following up appropriately
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Manages and maintains the CEO’s professional and personal calendar and screens emails in Microsoft Outlook on a regular basis, up to 500 emails per day
• Executive Assistant should have extreme attention to detail as emails range from employees, clients, and other external partners and is required to not only answer to some emails and to also gauge the importance and validity of what comes into the inbox
• Communication via text and phone (especially in the current remote environment) is crucial to maintaining response to inbox
• Acting as the point of contact among executives, employees, clients, and other external partners
• Maintaining the current filing and database system, and looking for ways to improve current systems for the CEO
• Manages databases of lists and email capture for both the agency as a whole and specific projects, ongoing.
• Manages several LinkedIn profiles
• As appropriate and as needed EA makes travel arrangements, including hotel accommodations, flight arrangements, and car rentals, amongst others
• EA support for this position is 75% business-related, 25% personal business related

Educational And Skill Requirements:

• Minimum 10 years of executive assistance experience
• Excellent MS Office knowledge, specifically Microsoft Outlook, Excel, Word,
• Prior experience working in an Agency or extremely fast-paced environment is
• Office Management experience is a plus
• Strong communication, writing, and research skills
• Ability to read between the lines and have excellent memory and recall of past events
• Excellent organizational and multi-tasking skills
• Able to working on multiple projects at once with the ability to prioritize tasks
• Attention to detail is a must
• Strong ability to solve problems and be resourceful without constantly reaching out to other employees
• Great interpersonal skills
• Takes direction well
• Able to handle any/all confidential information, issues, and matters in a sensitive manner
• Ability to handle a fast-paced environment
• Ability to work well under pressure
• Self-starter, able to work independently as well as in groups
• Ability to think independently and strategically
• Professional appearance and demeanor
• Positive attitude
• This position is not for someone who wants to grow within the PR or Digital space, rather we are looking for a career Executive Assistant who thrives supporting an executive

Konnect Agency provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Konnect Agency complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Konnect Agency expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Konnect Agency’s employees to perform their job duties may result in discipline up to and including discharge.