79 Administrative Assistant Jobs in Buffalo, NY
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DeBellis, Catherine & Morreale - Corporate Staffing
Buffalo, NY | Full Time
$51k-64k (estimate)
2 Weeks Ago
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Erie County Council for the Prevention of Alcohol...
Buffalo, NY | Full Time
$44k-55k (estimate)
4 Months Ago
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Administrative Assistant
$44k-56k (estimate)
Full Time
2 Weeks Ago
Health Advocates Network, Inc. is Hiring an Administrative Assistant Near Buffalo, NY
Health Advocates Network is currently seeking a Administrative Assistant to work at a facility in Buffalo, NY. These are registry positions with our company.
Pay Rate: $21 / hour
Shift Details
Preferred qualifications include familiarity with and knowledge of the EMS system in NYS and prior experience working in a New York State Department of Health environment; performing administrative support responsibilities such as maintaining various tracking and database systems; preparing a variety of correspondence, reports and other written material; answering phones concerning policy or procedure and directing them to appropriate staff; setting up and coordinating meetings for senior staff; receiving and processing mail and fax documents; managing electronic communications. Scanning, faxing and photocopying; data entry and maintaining paper and electronic filing systems. Knowledge of advanced reporting such as Tableau or other similar platforms is a plus.
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Alondra (Monday-Friday 8:30 AM-5:00 PM PST).
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
Pay Rate: $21 / hour
Shift Details
- M-F 8:30am - 4:30pm
- scanning/photocopying and organizing electronic and paper files;
- answer, triage and disseminate incoming phone calls from the State Call Center; organizing incoming communications and files;
- process incoming and outgoing US Government Client and internal DOH mail;
- operation of folding machine and mail processing machine;
- performing data entry tasks and analyses of data in BEMS computer system, among other systems and databases;
- formatting documents in Microsoft Word, Access, and Excel;
- scheduling meetings and managing daily schedule for directors, ensure no conflicts on calendars and prioritize meetings as needed;
- managing travel documents and enter travel into SFS system as needed;
- managing communications deadlines and organize materials for review;
- running reports in multiple different systems as needed;
- completing required state forms needed for submission of paperwork;
- assisting in project management of multiple different projects going on within the Bureau.
- The successful candidate will also be periodically asked to cover the front desk as well as intake and distribution of all mailings. The successful candidate should be dependable, highly motivated, detail-oriented, and comfortable working autonomously and comfortable working in a fast-paced environment with senior leadership of the Bureau. The successful candidate should be able to multitask and be flexible in moving from assignment to assignment as deadlines and priorities change rapidly.
Preferred qualifications include familiarity with and knowledge of the EMS system in NYS and prior experience working in a New York State Department of Health environment; performing administrative support responsibilities such as maintaining various tracking and database systems; preparing a variety of correspondence, reports and other written material; answering phones concerning policy or procedure and directing them to appropriate staff; setting up and coordinating meetings for senior staff; receiving and processing mail and fax documents; managing electronic communications. Scanning, faxing and photocopying; data entry and maintaining paper and electronic filing systems. Knowledge of advanced reporting such as Tableau or other similar platforms is a plus.
If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Alondra (Monday-Friday 8:30 AM-5:00 PM PST).
Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability
Job Summary
JOB TYPE
Full Time
SALARY
$44k-56k (estimate)
POST DATE
06/01/2024
EXPIRATION DATE
06/29/2024
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