Health Solutions is a premier wellness center focused on whole person care. With over 400 employees in Southern Colorado, you would be joining a mighty team of support and administrative staff, clinicians, physicians, nurses, and others in our efforts to improve the health and wellbeing of our community.

We’re looking for an Executive Assistant to the Vice President Team of Health Solutions to be located at 41 Montebello Road, Suite 208, Pueblo, CO.

What You’ll Be Doing

The Executive Assistant to the Vice President Team of Health Solutions must have the ability to support and interact with a high-level management team and stakeholders. This position will provide administrative support and perform numerous duties, including scheduling, written correspondence, emailing, handling visitors, data collection and reporting, project management and oversight, managing and coordinating large group events. Must have above average organizational skills, excellent customer service skills, ability to think critically, anticipate the needs of Vice President Team, and enjoy working with multiple teams. Exceptional level of reliability and dependability required.

Specifically, the Executive Assistant, under the supervision of the Vice President Team, will:

• Maintain strict confidentiality of sensitive and protected information
• Establish a working relationship with internal staff
• Receive executives, business associates, employees, and the general public both in person and on the telephone in a professional and courteous manner that represents positive outcomes
• Prepare and edit correspondence
• Design and maintain files
• File and retrieve documents and reference materials and have material organized and copies or appropriate material for meetings
• Manage and monitor schedules, appointments and travel arrangements
• Arrange and coordinate meetings and events
• Record, transcribe and distribute minutes of meetings
• Monitor, screen, respond to and distribute incoming/outgoing communications
• Answer and manage incoming telephone calls
• Design and coordinate major projects based on assignments and see through completion
• Review operating practices and implement improvements where necessary
• Manage and reconcile credit card expenditures
• Responsible for project management assignments
• Plan, schedule, or coordinate project activities to meet deadlines
• Develop and/or update project plans including information such as objectives, technologies, schedules, funding, and staffing,
• Submit progress reports
• Other duties and special projects as assigned

Physical Requirements:

• Requires standing, sitting, driving, and walking for prolonged periods of time
• Occasionally lifts and carries items up to 20 pounds
• Requires working under stress in emergency situations
• Requires normal range of hearing and eyesight to record data electronically and communicate with clients
• Occasional exposure to communicable diseases and bodily fluids
• Requires frequent use of hands and fingers to operate a computer keyboard and mouse

What You’ll Like About Us

• Competitive pay $55,714 annually
• Generous benefits package. For most positions, includes paid holidays, PTO, EAP, tuition reimbursement, retirement, insurances, FSA, and a premier wellness program

• Insurance: Medical, Dental, and Vision, with low deductibles. Also, Wellness benefits program available.
• HS Funded: EAP, Teladoc, LifeLock, Direct Path, Life and AD&D, LTD
• Retirement 403(b) with employer match up to 6%
• Additional Insurance: FSA, Voluntary Life, Allstate Voluntary benefits, and pet insurance
• Childcare

• Flexible work schedule
• Employee recognition and annual celebrations
• Warm and friendly work environment based on accountability, human kindness, and acceptance of diversity in which staff respect and learn from one another
• Opportunities to serve our neighbors in Pueblo, Huerfano, and Las Animas counties

What We’re Looking For—The Must-Haves

• Bachelor degree or higher
• At least 2-4 years’ experience providing administrative support
• Continuing education in organizational management
• Exceptional customer service skills
• Office software (Word, Excel, Publisher, PowerPoint, Visio Professional, Microsoft Teams)
• Colorado driver’s license, good driving record, and access to reliable transportation during work hours

What We’d Like to See in You—The Nice-to-Haves

• Proficient computer skills and in-depth knowledge of relevant software, Adobe, project planning, data tracking and ability to learn different computer skills as essential
• The candidate must have knowledge of standard office administrative practices and procedures
• Exceptional interpersonal, written, and verbal communication skills
• A valid Colorado driver’s license and good driving record is necessary, as occasional travel required

Health Solutions expects all staff to:

• Adapt to change in the workplace and use change as an opportunity for innovation and creativity;
• Take ownership of problems, brainstorm problem resolutions, and use sound judgment in selecting solutions to problems, and demonstrate consistent follow through;
• Possess the job knowledge and skills to perform the fundamental job functions, and assume greater responsibility over time regarding the scope of work;
• Inspire and model collaborative teamwork; and
• Demonstrate accommodation, politeness, helpfulness, trust building, appropriate boundaries, and flexibility in customer service.

Closing Date: Open until filled EOE, M/F