Description

 Are you EPIC?
Do you have the ability to demonstrate, understand and apply HFD’s core purpose and
values in all that you do? At HFD our core purpose is to help the underserved live healthier. In order to accomplish this mission, we must ensure that our team is aligned with our E.P.I.C. values:

• Excellence: Always exceeding expectations!
• Passionate: Executing with boldness!
• Innovative: Pioneering a better way!
• Collaborative: Together we win!

The EPIC Executive Assistant we are looking for: is located in Bakersfield for in-office support. The Executive Assistant provides high-level administrative support to the CEO and other members of the executive team. They maintain a cohesive working relationship and act as a liaison for them, providing support to both internal and external parties with a high level of professionalism that reflects positively on the organization. Additionally, they organize and coordinate executive relations efforts and provide support with all day-to-day items. To be successful in this role, you should be well-organized, have excellent time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. The ideal candidate will be creative, enjoy working within a fast-paced environment, and have the ability to exercise good judgment in a variety of situations. Strong written and verbal communication, administrative, and organizational skills are essential, along with the ability to balance multiple priorities effectively. The ideal candidate will have 4 years’ experience 

Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners.
• Handle and manage information flow, requests, feedback, and queries quickly and professionally.
• Manage executives’ calendars and set up meetings, provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and executive meetings. 
• Manage all expense reports. 
• Format information for internal and external professional-quality communication – memos, emails, presentations, and reports. 
• Arrange executive travel, hotel and dining arrangements as needed.
• Take minutes during meetings & accurately enter notes and create formal board reports and distribute.
• Plan, Facilitate and coordinate with key stakeholders all quarterly offsites.
• Monitor office and kitchen supply levels; reorder when appropriate. 
• Screen and direct phone calls and distribute correspondence.
• Develop and carry out an efficient way to manage all in office activities including Conference room management & onsite visits.
• Delegate tasks as appropriate to other members of the team.

Requirements

Requirements

· Minimum 4 years’ working experience as an Executive Administrative Assistant or Senior Executive Assistant

· Full knowledge in current office technology, and computer software including MS Office

· Basic bookkeeping and math skills

· Proficiency in English

· Exemplary planning and time management skills

· Ability to stay calm and on-task in high-stress situations.

· Ability to multitask and prioritize daily workload.

· High level verbal and written communications skills

· Discretion with personal and confidential information

· HubSpot Experience Desired

· PA diploma or certification is a plus.