This position supports Heart to Heart International’s mission of improving healthcare access in the U.S. and around the world by ensuring quality care is provided equitably in medically under-resourced communities and in disaster situations.

The Heart to Heart International Hygiene Kit Program provides hygiene kit assembly events for corporations, organizations and civic groups that wish to engage in philanthropic team-building activities. These events bring participants together to assemble hygiene kits for people impacted by disasters and humanitarian crises.

The candidate hired will be integral in event planning, event facilitation and project management for groups scheduling hygiene kit events both at the local headquarters in Lenexa, Kansas and around the United States. Promoting the program to new and existing partners as well as administrative tasks are essential in this role to ensure enough hygiene kits are assembled on a yearly basis.

RESPONSIBILITIES

Event Planning

• Work with hygiene kit-building partners to define parameters of their events (number of participants, length of event, budget, event format, event space size, presentation requirements, dock configuration, etc).
• Define day-of-event agenda and solicit agreement from partner.
• Define staffing needs for the event.
• Define supplies needed for the event.
• Define event space set-up.

Event Facilitation

• Lead and execute on all day-of-event preparation activities (event space set-up, product movement, staging of product and supplies, etc).
• Give presentation and event instructions as warranted.
• Lead event staff and perform as a team member in the execution, training, event facilitation, and tear-down activities.
• Leverage the event as a sales opportunity as appropriate.

Project Management

• Develop a project plan identifying requisite event activities, dependencies and timing.
• Manage scheduling and calendar for events and volunteer groups at HHI headquarters.
• Coordinate pre-event activity with Logistics, HHI Volunteers and Warehouse personnel (generating pick lists for kit materials, performing quality control, initiating inbound and outbound freight request and identifying event supply needs.)
• Plan, schedule and coordinate the activities of HHI Volunteers in the preparation and facilitation of HQ and off-premise events for HHI Volunteers and outside organizations.

Sales/Business Development

• Participate in promoting the program to new and existing partners through networking, social media, chamber events, and personal interactions.

Administration

• Document all event requirements in an event folder and online repository.
• Arrange for event staff to travel to and from event.
• Generate event invoice or initiate grant request and manage receivable.
• Take photos and share with communications team.
• Write and send thank-you notes as warranted.
• Track distribution of kits by destination and sponsoring/assembling parties.

QUALIFICATIONS

• Strong planning, organization, and time management skills.
• Ability to think on one’s feet to overcome obstacles.
• Excellent interpersonal and collaboration skills are required.
• Excellent communication skills: well-spoken and ability to speak in front of large groups.
• Ability to exhibit enthusiasm during events.
• Professionalism in dress, speaking and management at all events is essential.
• Maintain an on-going knowledge of Heart to Heart International and its programs (including organization history, active programs, active responses, kit types, costs, assembly styles and layouts, and event specifics.)
• A passion for working with people and a heart for humanitarian work is essential.
• Must have strong sense of integrity and personal commitment to the goals and mission of Heart to Heart International.
• Good knowledge of MS Outlook, Excel, PowerPoint, Word and OneDrive. Overall computer literacy is required.
• Ability to lift 40 pounds and have a reasonable level of physical stamina.

REQUIREMENTS

• A Bachelor’s Degree is preferred, but not required if candidate has relevant experience.
• Basic math skills routinely used.
• Overnight travel is required 1 to 4 nights per month. Travel requirements fluctuate during active responses.
• Based in the Kansas City metropolitan area.

Heart to Heart International (HHI) is committed to accomplishing its mission in a way that protects all program beneficiaries and personnel. It is our shared responsibility to prevent sexual exploitation, abuse, and harassment. HHI staff and volunteers are held to the highest standards of conduct and prohibited from any behavior that places individuals at risk of abuse. HHI is committed to fostering an inclusive workplace where all employees feel valued, respected, and empowered to bring their authentic selves to work every day. We actively promote equity, diversity, and inclusion across all aspects of our organization and welcome candidates from diverse backgrounds to apply.