For more than 70 years, Heatherwood has been committed to building upscale residential rental communities, commercial properties, and luxury urban spaces. Our commitment to quality constructions, striking designs, and providing exemplary service, makes us one of the most highly regarded leaders in the industry. At Heatherwood, we believe our employees are our greatest resource in working towards a successful future, that’s why we invest in employee development and promotion from within. Additionally, we offer a competitive benefits package including health & dental, and vision insurance, 401(k), and paid PTO.

We are seeking a highly motivated and organized Administrative Assistant to join our dynamic accounting department. The ideal candidate will be detail-oriented, possess strong organizational skills, and thrive in a fast-paced environment. As an Administrative Assistant, you will play a crucial role in supporting the day-to-day operations of our accounting team.

Requirements

• Provide administrative support to the accounting department, including but not limited to answering phone calls, scheduling appointments, and managing correspondence.
• Assist with the preparation and processing of financial documents, such as invoices, purchase orders, and expense reports.
• Maintain accurate records of financial transactions and update databases accordingly.
• Coordinate meetings and appointments for department members, including arranging conference rooms and preparing meeting materials.
• Assist with the organization and maintenance of accounting files and records, both physical and electronic.
• Collaborate with team members to ensure timely completion of tasks and projects.
• Perform general office duties, such as photocopying, scanning, and filing, to support the efficient operation of the department.
• Assist with special projects and initiatives as assigned by department managers or supervisors.
• Uphold confidentiality and discretion when handling sensitive financial information.

Skills

• Proven experience as an administrative assistant or in a similar role, preferably within an accounting or finance department.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and accounting software (e.g., QuickBooks, Yardi).
• Excellent communication and interpersonal skills, with the ability to interact professionally with colleagues and external stakeholders.
• Strong attention to detail and accuracy, with the ability to multitask and prioritize tasks effectively.
• Ability to maintain confidentiality and handle sensitive information with integrity.
• Strong organizational and time-management skills, with the ability to meet deadlines in a fast-paced environment.

Education

• High school diploma or equivalent; associate or bachelor's degree in accounting, finance, or related field preferred.