Assures appropriate administrative coverage is in place at all times. Coordinates schedule with staff, Vice Presidents and Director to ensure appropriate administrative coverage to meet needs of the suite. Responsibly delegates work.

Follows through to see that assignments are accomplished and desired results are obtained.

Supports Human Resources Director and HR Generalist with prescreening of candidates, assists with scheduling interviews, assists with sending out correspondence to candidates and hires.

Supports HR Generalist ensure hires are meeting onboarding requirements, conducts background checks and initiates the fingerprinting process for those roles that require it.

Ensures compliance with bond requirements through CHEFA, US

Bank.

Coordinates meetings of the Boards of Hebrew Health Care and affiliates and all other special meetings.

Ensures proper coordination and preparation of all meeting documents; obtains authorized approvals and distributes to Trustees and others;

Determines quorum status in compliance with By Laws.

Assures that documentation for meetings are accurate and timely in accordance with By Laws.

Schedules Department Head meetings; assures appropriate meeting documentation is completed in an accurate and timely fashion.

Maintains current lists of Trustees and committee members; notifies appropriate staff and Trustees of changes.

Prepares and coordinates completion of surveys and questionnaires from Federal, State and local agencies.

Appropriately represents the President’s office with visitors, guests, vendors, government officials and agency/organization representatives.

Competes special projects as required.

Carries out projects, research, documentation and recordkeeping as directed by the Executive Vice President and President.

Communicates with staff, Board members and other agency/organization representatives in a professional and helpful way.

Uses proper safety techniques and complies with all facility safety procedures.

Demonstrates an ability to meet established standards and understands the relationship between productivity and cost effectiveness.

Utilizes supervision constructively by demonstrating an ability to grasp instructions and meet changing conditions.

Demonstrates a talent for having new ideas, for finding new and improved ways for accomplishing responsibilities and for being imaginative in recommending solutions.

Demonstrates the ability to identify weaknesses and seek out conferences, in-service education, etc., in order to work toward self and agency improvement.

Demonstrates an ability to perform duties in an organized, efficient manner, according to priority.

Demonstrates an understanding of the effect of individual job responsibilities to co-workers in the agency as well as to other departments.

Leadership

Demonstrates an ability to take initiative and follow through. Promotes ideas convincingly. Encourages participation. Utilizes a reasonable, equitable, even-handed, and collegial approach in delegating responsibility. Recognizes contributions by others.

Effectively orients and trains employees and sets standards for work performance as appropriate. Recognizes performance strengths and limitations of subordinates. Effectively directs performance management as a means of developing employees.

Writes, documents, and verbally communicates in a clear, concise and effective format.

Personal appearance is neat, clean, professional, and appropriate.

Demonstrates an ability to cooperate and work effectively with others; includes personal courtesy, tactfulness and consideration of others. Effectively resolves conflicts. Develops supportive relationship with Board members to foster active, meaningful Board participation.

Takes responsibility for actions and accepts responsibility for mistakes. Follows through on assignments despite setbacks; shifts priorities when necessary.

Maintains confidentiality of all Administration and Board information.