Permanent 8.0 hour/day registrar position to begin with the 2024-25 school year.

Medford SD 549C Job Description

Our Mission: ALL Own Their Present and Future, ALL Are Known and Challenged, ALL Achieve Their Potential, ALL Options are Open and Hopeful

Job Title: Office Assistant 

Supervisor: Principal or Site Supervisor

Classification: Classified

FLSA Status: Nonexempt

Days: 208

SUMMARY: A person in this category performs various complex clerical work requiring the application of initiative and judgment in organizing work procedures with only occasional checking by the supervisor.

Essential Duties and Responsibilities:

• Provides administrative support to school staff and assist office manager as requested.
• Performs general office duties, including answering multi-line phones, greeting the public, typing, filing, sorting, and handling incoming and outgoing mail.
• Greets parents, students, and staff in the main office and directs as appropriate, providing guest badges, bus passes, etc.
• Inventories and stocks office supplies for the main office, staff work room, and school staff.
• Completes computer data entry work, using District computer programs to input a high volume of data with speed and accuracy, including confidential data, in an environment with constant interruptions.
• Collects student fees and sports monies.
• Withdraws and enrolls students.
• Maintains accurate student records, including attendance. 
• Requests substitutes, supervise VIMS, enters requisitions, work orders, office supplies, etc.)
• Maintains current schedules for buses, staff lists, and homeroom classes.
• Appropriately maintains and secures confidential records and inquiries.
• Maintains principal's/supervisor's calendar.
• Manages special projects and school events as assigned by building administrator(s).
• Arranges transportation and/or travel accommodations for staff.
• Supports supervisor in developing and distributing correspondence and independently composes correspondence on routine matters.
• Answers correspondence not requiring the administrator's attention.
• Posts information and updates the school website on the district intranet.
• Manages documents, i.e., registers, processes, and maintains student records.
• Assists in monitoring student health room; administers medications within the scope of district policies; and performs first aid services.
• Interacts thoughtfully and courteously with students, staff, administrators, and parents and resolves conflict professionally.
• Communicates clearly with coworkers and other staff.
• Provide impeccable customer service.
• Maintains appropriate certifications and training hours as required.
• Attends work daily as assigned and is punctual.
• Adheres to daily schedule.
• Supervises students in the office.
• Complies with all safety and work rules, policies and procedures.
• Responsible for properly utilizing, operating, and maintaining all department resources.
• Provides support to other positions as needed.
• Assumes additional responsibilities as appropriate with little or no supervision.
• Performs other related duties as assigned.

Marginal Duties and Responsibilities:

• Attends staff meetings and in-service training.

Supervisory Responsibilities:

• All Medford School District employees supervise students and maintain a safe environment.

Qualifications:  An individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Education and/or Experience:  High school diploma or General Education Diploma (GED) and three to four years related experience in typing, general clerical training, or equivalent combination of education and experience. 

Interpersonal Skills: Ability to interact appropriately with teachers, staff, members of the community, school board members, vendors, law enforcement, other agencies, and students. Focuses on solving conflict; maintains confidentiality; Contributes to building a positive team spirit.

Language Skills: Ability to communicate verbally and in writing fluently in English. Preference may be given to applicants fluent in English and Spanish. Ability to respond to common inquiries or complaints from students, parents, regulatory agencies, or community members. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write reports and business correspondence.

Mathematical Skills: Ability to add, subtract, multiply and divide into all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Ability: Ability to understand, apply and interpret instructions furnished in written, oral or diagram form.

Computer Skills: General knowledge of computer usage and ability to use database software, internet software, e-mail, order processing software, spreadsheets, and word processing software. Ability to keyboard 45 wpm.

Other Skills and Abilities: Ability to appropriately communicate with students, teachers, parents, members of the community, and staff.

Physical Demands:  The physical demands described here represent those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms. The employee must often stand, stoop, kneel, crouch, or crawl. The employee must lift and/or move up to 10 pounds and occasionally up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, the ability to adjust focus, and peripheral vision. Must speak clearly to be understood by others and identify and understand the speech of others—emotional stability to work effectively under pressure and control all aspects of the job.

Work Environment: The work environment characteristics described here represent those employees may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

The noise level in the work environment is usually low to moderate. The employee must handle interruptions and prioritize work in a fast-paced environment. The employee may be exposed to blood-borne pathogens, temperature fluctuations, fumes, odors, and dust.

Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) whenever it deems advisable.