Heidrick & Struggles (Nasdaq: HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations. In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions. Heidrick & Struggles pioneered the profession of executive search more than 70 years ago. Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.®
Additional information on the firm can be found at www.heidrick.com.
Job Description:
The HR Coordinator provides pivotal day to day business administration and project support to the HR Americas team and HR Centers of Excellence in support of the business (Executive Search, Heidrick Consulting, Heidrick Digital, Corporate, and On-Demand Talent) for the region. This role is responsible for running business processes and workflows through Workday (HRIS system) in an accurate and efficient manner.
Our HR Coordinator roles can have a positive impact company-wide by establishing a high standard for data monitoring, compliance and integrity. They can improve the level of HR services for employees and managers and enhance the overall HR technology experience at the company.
Specific responsibilities include:

• Acts as a main point of contact for data requests through Workday; processes new hire information, contractor information, terminations and status changes.
• Manages onboarding and separation paperwork for employees and contractors which includes but is not limited to new hire paperwork (including offer letters/employment contracts for all levels), new hire orientation scheduling, and separation paperwork.
• Coordinates with payroll to ensure timely processing of requests; elevates issues appropriately and with a sense of urgency.
• Joint process and transaction owner for the talent acquisition process on requisition and hiring activities including Workday processing.
• Primary point of contact for employment verifications and other region-specific verifications.
• Administers background check process (US only).
• Manages and maintains electronic employee files.
• Prepares reports as needed through Workday; works with central HRIS team for more complex reporting.
• Administers employee relation program materials
• Primary point of contact for time and absence inquiries and issues.
• First point of contact for all employees on HR inquiries.
• Participate in HR projects as needed.
• May perform other duties as assigned.

The Person
Qualifications & Experience

• Bachelor's degree or applicable University degree required or relevant professional qualification.
• Minimum of one year of human resources or administrative experience in roles requiring strong project coordination and effective follow-up.
• Proficient knowledge of all Microsoft Office products and experience working with an HRIS, especially Workday, a plus.
• Apply critical thinking skills through asking questions for clarification, challenges assumptions and makes informed decisions
• Excellent communication skills - verbal, written and listening with the ability to convey information in a successful and easy-to-understand manner and answer concerns and questions
• Builds business relationships through strong interpersonal and customer service driven skills with curiosity on how to best collaborate with colleagues and teams across an organization
• Excellent attention to detail and proofing accuracy is imperative.
• Accepting ownership for tasks and maintaining confidentiality regarding sensitive and complex information
• Exerting initiative to learn new skills and the ability to anticipate needs and proactively work to accomplish future goals
• Ability to adapt to feedback and challenges by showing strong organizational skills and ability to multitask and prioritize tasks
• Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications.
• Knowledge of local employment laws a plus.
• Bilingual in Spanish or Portuguese is a plus.

Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities. All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.
Heidrick & Struggles is committed to providing reasonable accommodations and/or adjustments during our recruitment process. If you are selected for an interview and require an accommodation and/or adjustment, please inform your Talent Acquisition professional.