JOB DESCRIPTION

You will

• Manage the onsite Facilities Associate, who will be reporting directly to this role.
• Reconcile financials at the end of every month
• Own Employee Engagement at the office, including creating monthly engagement calendars, and planning and executing in-office events.
• Own the badging program for the Newark Office, including troubleshooting, tracking requests, and creating new badges
• Run our ticketing system for the Newark Office
• Be the primary onsite resource for the employees at our Newark office location.
• Work with building personnel to receive deliveries & support pick-up
• Run morning setup including resetting office furniture, stocking supplies, and conducting space walk-throughs
• Run in-office event set-up and breakdown including lunch catering, happy hours, onsite meetings, and group events
• Keep inventory of supplies and order new materials as needed
• Own projects aimed at improved organization of supplies and inventory
• Escalate office-related issues in a timely and professional manner
• Support ad hoc projects aimed at improving office aesthetics and the in-office employee experience

You Are / Have...

• Spanish / English Bilingual preferred.
• A self-starter, able to work independently and driven by an enthusiasm for learning and proactively improving existing processes
• Able to perform the essential functions of the position with or without reasonable accommodation, including :
• Regularly lifting and moving up to 25 pounds, and occasionally lifting and moving up to 60 pounds with or without assistance.
• Stand and walk for prolonged periods.
• Aesthetics are important, so this person should have a great eye for detail and organization, with very high standards for a neat and organized office.
• Comfortable with getting your hands dirty (literally and figuratively!)
• A customer-focused mindset - in this role every onsite employee is your customer
• An ability to communicate clearly and effectively in both verbal and written form
• This role is not work from home eligible.

At minimum, you have...

• Two years of office or administrative experience is preferred.
• Must be at least 18 years old.
• Hold a high degree of professionalism
• Demonstrate a high level of confidentiality and discretion working with confidential materials
• In cooperation with the supervisor, the employee must follow all safety policies / procedures and adhere to PPE / hygiene policies.

You’ll get

• Competitive Salary & 401K company match that vests immediately upon participation
• Generous parental leave of 4 weeks & PTO policy
• $0 monthly premium and other flexible health plans effective first day of employment
• 75% discount on your subscription to HelloFresh (as well as other product initiatives)
• Collaborative, dynamic work environment within a fast-paced, mission-driven company

This job description is intended to provide a general overview of the responsibilities. However, the Company reserves the right to adjust, modify, or reassign work tasks and responsibilities as needed to meet changing business needs, operational requirements, or other factors.

Last updated : 2024-08-02