440 Executive Assistant Jobs in Austin, TX
Hembree Bell Law, PLLC is Hiring an Executive Assistant Near Austin, TX
Job HighlightsExecutive (Professional/Personal) Assistant to female founder CEO as well as the firm's COO
- In-office, full-time position
- Upbeat, professional team
- $31-$38/hour plus benefits
Who are we at Hembree Bell Law?At our firm, we genuinely aim to help marriages end well. It's not just a tagline; it's the heart of what we do. We exist to serve our clients, community, and each other with integrity in every situation. We do all things with excellence; teamwork makes our clients' and our dreams work. Your goal will be to keep our Managing Attorney, Hannah, focused on her priorities of building the foundation of the firm while exploring opportunities to continually serve our community, our TEAM, and our clients while taking care of projects (big or small, professional or personal) in the background. You will also assist the COO, Denise, with operations, facilities, processes, and administrative duties. Hannah and Denise are both high-energy, fast-paced, driven individuals looking forward to seeing what you have to offer to support them.
We are looking for an Executive Assistant with these qualities:
- Seasoned Executive Assistant: You must have at least 5 years of experience as an Executive Assistant who can confidently prioritize, multi-task, be a proactive problem solver, thrive in a high-energy, fast-paced environment, and have the ability to represent the firm at various firm events and assist with employee and community gatherings. Experience working with 2 executives in the past is a plus.
- Administratively gifted and detail-oriented professional: 75% of your job will revolve around Hannah's busy schedule and heavy administrative workload while keeping her focused on high-priority tasks, appointments (both personal and professional), being her liaison, gatekeeper, and ambassador, creating efficiencies, and smooth transition and communication from one task to the next. The remaining 25% of your role is to assist Denise with operations, administration, facilities, coordination, and other duties as assigned. Your eye for detail is important to us. Therefore, to stand out from the crowd, when you apply, mark your resume and cover letter on top in red with the secret attention grabber line: "EA for Hannah and Denise".
- High energy and professionalism: Your approach to confidentiality and honesty matters as much as your interpersonal skills. You must also possess exceptional written and verbal communication skills as you will represent our firm with clients, visitors, colleagues, community professionals, referral partners, and more.
- Self-starter and strong finisher: A confident individual with a "whatever it takes to get the job done" all the while with a fantastic can-do attitude, and a no task is too small or too great mentality.
- Tech-savvy: PowerPoint & Excel proficiency is necessary to succeed in this role, QuickBooks knowledge is a plus.
- Heavy calendar and email management
- Coordination of meetings and travel arrangements
- Handling personal and business-related errands/tasks to maintain Hannah's work-life efficiencies
- On occasion providing transport to meetings, airport, etc.
- Handling social, personal, and professional calendar
- In-office appearance, representation, and decorum to be the first impression for guests, clients, and colleagues
- Assist with coordinating and providing admin support for video and social media shoots.
- Help plan, coordinate, and design events as directed by the Marketing Director
- Create, revise, and gather reports as needed from various members of leadership
- Coordinating with different community leaders and members
- Communication with local businesses and referral partners representing our firm, professionally and positively
- Assisting with onboarding, orientation, and integrating new team members on-site for the best first impression and experience possible.
- Assist with onsite facility operations and coordination as directed.
- Assist with HR and team member relations as needed
Fired up about the opportunity? Apply Now according to instructions!
Job Summary
Full Time
$76k-97k (estimate)
06/09/2024
07/07/2024
The job skills required for Executive Assistant include Leadership, PowerPoint, Coordination, Confidentiality, Attention to Detail, Verbal Communication, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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