GENERAL SUMMARY:

• Under general supervision from the Vice President, Division Head or Physician-in-Charge in Leadership Salary Grade M08/ PHY 500 or above, provides secretarial, clerical and administrative support services such as preparing correspondence in final form, receiving visitors, scheduling meetings, maintaining files, and conducting special projects as assigned.
• Duties require a thorough knowledge of supervisor's areas of responsibility in order to gather data and prepare reports, answer correspondence, conduct projects, and so forth.
• May direct the work of lower-classified clerical employees, purchase standard supplies, and perform routine bookkeeping and billing functions.

In this newly created position, the individual will support 2 APP Directors. Responsibilities would include administrative tasks such as scheduling, minute taking, calendar management, high-level creating of documents and presentations using Microsoft office programs. Additional responsibilities include but are not limited to supporting APP education programs. These tasks would include clinical student onboarding, schedule coordination, site visits. Tasks would also include assisting to plan large-scale events, employee educational offerings, and roster management.

Located at Corporate Headquarters - One Ford Place, Detroit

EDUCATION/EXPERIENCE REQUIRED :

• Requires a High School Diploma or a G.E.D. equivalent.
• One year certificate from college or technical school with at least three (3) years of experience within an office setting; or five (5) or more years of related secretarial experience within an office setting required.
• Previous experience scheduling appointments/maintaining calendars required.
• Progressively more responsible related work experience necessary in order to gain in-depth understanding or organizational policies, procedures and operations, in order to assume a variety of high-level administrative details including arranging meetings and conferences without prior clearance, answering semi-complex correspondence, assembling highly confidential and sensitive information, answering questions of influential callers, and so forth.
• Interpersonal skills necessary in order to effectively communicate with external and internal callers and visitors, often dealing with sensitive/highly confidential matters.
• Analytical skills necessary in order to handle semi-complex administrative details such as preparing special non-recurring reports by combining confidential data from several sources, and scheduling and handling administrative/secretarial needs of supervisor.

• Organization: Henry Ford Hospital - Detroit Main Campus
• Department: GME - Administrative Expense
• Shift: Day Job
• Union Code: Not Applicable