1 Administrative Coordinator, Oncology/Specialty Clinic, Full-time, 40 Hours, Day Shift Job in Gardner, MA

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Administrative Coordinator, Oncology/Specialty Clinic, Full-time, 40 Hours, Day Shift

Heywood Hospital

Gardner, MA | Full Time

$52k-67k (estimate)

6 Days Ago

Administrative Coordinator, Oncology/Specialty Clinic, Full-time, 40 Hours, Day Shift

$52k-67k (estimate)

Full Time 6 Days Ago

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Heywood Hospital is Hiring an Administrative Coordinator, Oncology/Specialty Clinic, Full-time, 40 Hours, Day Shift Near Gardner, MA

Overview:

You Matter Here!

Heywood Healthcare values our employees! We offer competitive wages, great benefits and generous earned time off. Come work where you will matter!

Hours: Full-time, 40 Hours, Day Shift

Responsibilities:

Essential Functions

Schedules patients for outpatient clinics, chemotherapy and other procedures through the Community Wide Scheduling Module.
Inputs all pertinent patient data for scheduling such as referral and/or approval numbers, in collaboration with physician office.
Prints, posts and updates schedules on a daily basis.
Supports physicians and nursing staff in patient care coordination.
Establishes and maintains a good working relationship with patients, physicians, physician's office staff, visitors and other members of the health care team through responsiveness, accuracy of information and professionalism.
Coordinates the flow of patients entering and leaving the department to ensure smooth functioning of the department.
Greets patients and verifies patient demographics as they enter Special Procedures.
Completes weekly payroll, as needed.
Provides accurate monthly statistics which are broken down by specific clinics and procedures.
Reviews and assures compliance with process for arriving, departing, and scheduling patients.
Coordinates the referral process to obtain 100% referrals
Identifies work processes and paper flow to increase efficiency.
Coordinates secretary schedules
Lead and oversee secretarial staff including the evaluating of staff performance.

Statement Of Other Duties

This document describes the major duties and responsibilities for this job, and is not intended to be a complete list of all tasks and functions. It should be understood, therefore, that employees may be asked to perform job-related duties beyond those explicitly described.

Functional Demands

Physical Requirements

Exerts up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Frequently reaches (extending hands and arms in any direction), and handles (seizing, holding, grasping, turning, or working with hands).

Organizational Expectations

Behavioral Attributes

The following behavioral attributes are required: achievement motivation, flexibility, concern for order, initiative, self-confidence, self control, customer service orientation, interpersonal effectiveness, teamwork and information seeking.

Qualifications:

Job Requirements

Minimum Education

High School graduate or equivalent.

Minimum Work Experience

Experience with medical terminology.
Possesses two to five years experience as a front desk support person in a physician or similar practice.
2 years leadership experience preferred.

Required Skills

Computer skills required.
Must have working knowledge of referral systems, telephone, written and POS.
Must possess excellent communication skills both oral and written and must be able to interact in a pleasant and professional manner with patients, providers and other staff members.
Must have ability to prioritize and complete multi-tasks.