Description
Opportunity: Analyst, Supplier Management
This role will oversee supplier set-up and maintenance processes for all properties, assist with vendor document retention, and enforce the supplier maintenance process in a timely, accurate manner in accordance with accounting policies and procedures across HHM and its 235 hotels from coast to coast.
Responsibilities
Your Focus
•Oversee the supplier management System File and Supplier Maintenance policy along with any necessary forms, templates, and/or approval workflow therein.
•Process credit applications for new vendors.
•Work collaboratively with other departments and advocate for a timely processing of documentation for new vendors as well as updates/changes.
•Oversee the repository of W-9 and W-8 forms.
•Perform necessary audits to ensure the accuracy of EINs in the IRS database.
•Work with Legal to ensure contracts are linked to active and verified vendors within the system.
•Work with Purchasing to ensure approved vendors are incorporated into the authorized purchasing database.
•Work with the various Accounting & Tax teams to ensure the vendor is properly coded the appropriate General Ledger accounts for accurate processing.
•Work with the Accounts Payable team to perform the annual 1099 process.
•Perform monthly, quarterly, and annual audits as determined by management to ensure Vendor File accuracy and adherence to federal and state laws (e.g., OFAC, COIs).
•Follow sustainability guidelines and practices related to HHM's EarthView program.
•Practice safe work habits to ensure safety.
•Perform other duties as requested by management.
Qualifications
Your Background and Skills
•Associate's degree in Accounting, Finance, or Business preferred.
•Previous Accounts Payable experience or equivalent training required.
•Proficient in using Excel.