Office Operations Manager

Summary: High Country Search Group is collaborating with a private family office in their search for an Office Manager.

We seek candidates with a minimum of 5 years of experience in a previous and relevant office management role.

The ideal candidate will have prior experience handling administrative duties within a family office setting and possess a deep understanding of the operations within a small family investment office.

Your Responsibilities as the Office Operations Manager :

• Responsible for manning the front desk, serving as the initial point of contact for visitors, clients, and employees.
• Provide administrative assistance to the VP of Finance and various members of the family; including scheduling appointments, managing calendars, and handling correspondence.
• Assist different roles and individuals within the office, including supporting family members and leadership personnel.
• Assist in coordinating travel arrangements, primarily focusing on flight coordination. Experience with NetJets airway is preferred, as the family frequently flies privately.
• Create PowerPoint presentations, particularly for quarterly board meetings.
• Document Management: Compile cohesive and confidential documents as required, ensuring accuracy and confidentiality.
• Sort through daily mail, organize, distribute, and forward to the appropriate family member. Communicate via calls or texts to ensure packages/mail reach the correct recipient, especially as family members travel frequently.
• Accounting Support: Scan accounting-related items and forward them to the accounting team for processing.
• Act as a communication liaison for one of the businesses based in California and another business located in North Denver, facilitating effective communication between these locations and the office.
• Handle various office management duties such as ordering office supplies, maintaining cleanliness by emptying the dishwasher and keeping the office tidy, as well as managing snack orders.
• Manage IT ticket submissions and resolve IT-related issues. Take responsibility for handling all IT matters, those requested from members in the office.
• Assist in the implementation of a property management system. Previous experience in property management would be advantageous.

Mandatory Background and Skills of the Office Operations Manager :

• Bilingual Preferred: Ideal candidate would be bilingual in Spanish and English.
• Capable to juggle multiple responsibilities and assist wherever needed, mirroring the team's dynamic nature.
• Demonstrate a proactive and cheerful attitude, always ready to lend a helping hand to colleagues and tasks as required.
• Thick-skinned: Ability to handle criticism and adversity with resilience.
• Can-do attitude: Demonstrate a proactive and optimistic approach towards tasks and challenges.
• Problem-solving mentality: Exhibit a proactive approach to identifying and resolving issues efficiently.
• Experience with NetJets airway is preferred, as the family frequently flies privately.
• Proficiency in PowerPoint: Possess advanced skills in PowerPoint to create presentations, particularly for quarterly board meetings.

Perks of Joining The Team:

• Pay: $65,000 - $80,000/annually depending on years of experience
• Annual discretionary bonus
• Boost your financial future with a 401(k) plan. Once you're fully vested, you become fully entitled to the employer's contributions, reaching up to 6%
• Celebrate holidays and your personal days with paid time off starting at 3 weeks per year, paid holidays, as well as sick time
• Competitive medical, dental, and vision insurance
• Enjoy work perks such as free snacks, a business casual dress code, work from home each Friday and more!

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person