Highlands Center for Natural History

Title: Administrative Assistant

Reports To: Operations Director

FLSA Status: Full Time Non-Exempt

Salary Range: $38,000-41,000/annually, $18.23-19.67/hour

Benefits: Paid Time Off, Paid Sick Leave, Paid Family Leave, Retirement Contribution, Flexible and Remote Work Schedule Options

Role Summary

The Administrative Assistant is responsible for assisting with the organization’s operations, communications and outreach. This is a site-based role and requires occasional evening and weekend work.

Responsibilities

Office Coverage and Coordination:

• Answers and directs phone calls
• Answers and directs visitors and volunteers
• Works with Operations Director to maintain all office supplies and implement office practices reflective of the mission and values of the organization

Organization:

• Assists co-workers in coordination of the calendar of events, programs, meetings and site details
• Coordinates volunteers and volunteer-related events
• Maintains databases
• Coordinates memberships and donation correspondence

Earned Income:

• Provides rental tours, creates and maintains agreements
• Assists with day-of coverage for rentals and events
• Works with the Operations Director to manage the Nature Store

Education Program Support:

• Coordinates volunteer-facilitated community events and programs (e.g. Discovery Saturdays, guided walks, festivals including Halloween Happening and Arthropalooza)
• Assists with day-of coverage for education programs
• Aids in the creation and distribution of education marketing materials

Qualifications

A successful Administrative Assistant possesses the knowledge, abilities, skills and characteristics associated with keeping the office ... These qualifications of the AA will be derived from a blend of education and experience. These include a minimum of a GED, 2 years of experience in office or program coordination, and/or program/volunteer coordination. Desired qualifications include advanced training(s) in a related field(s), 2 or more years of experience in natural history education and/or nonprofit administration.

Office Coverage:

• Ability to communicate effectively with diverse stakeholders, including staff, volunteers, visitors, participants, etc. especially in busy moments and under stressful conditions
• Character that reflects the values and mission of the organization and the skills to cultivate these values in others - including dedication, courtesy, and caretakership

Organization:

• Organizational skills, especially in managing and scheduling and living/breathing load of tasks, schedules and information
• Ability to pay close attention to detail and develop/maintain systems of work that maximize efficiency and effectiveness
• Ability to prioritize and meet deadlines
• Strong interpersonal skills as related to communicating the organization’s mission and day-to-day efforts
• High ethical standards of conduct, including trustworthiness and ability to maintain confidential information

Earned Income:

• Strong problem solving skills, especially in serving customers or clients
• Ability to assess inventory levels, implement purchasing plans and maintain contact with vendors

Education Program Support:

• Knowledge of the Central Highlands of Arizona ecoregion and natural history

Highlands Center for Natural History is an Equal Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment.

To Apply:

Send Cover letter, resume and three professional references to:

Jena Sherrick, Operations Director

jsherrick@highlandscenter.org

Highlands Center for Natural History

1375 S. Walker Road

Prescott, Arizona 86303

The Highlands Center is a privately funded, member-supported, educational organization. All donations are tax deductible.
highlandscenter.org

Job Type: Full-time

Pay: $38,000.00 - $41,000.00 per year

Benefits:

• Flexible schedule
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift

Ability to Commute:

• Prescott, AZ 86303 (Required)

Work Location: In person