Virtual Operations and Executive Assistant

We are seeking a dedicated and proactive Virtual Operations and Executive Assistant to support our Founder and assist with various business functions remotely. This part-time role (20-30 hours per week) has the potential to become full-time with additional hours based on performance and business needs. The position requires a highly organized individual with excellent communication skills and a keen eye for detail.

www.hiretraininspire.com

- HOW YOU’LL CONTRIBUTE -

Administrative Support:

• Manage and prioritize the Founder’s calendar to enhance efficiency and effectiveness.
• Prepare documentation, such as agendas, recaps, action items, meeting minutes, and progress updates, ensuring they are completed within 2 business days.
• Sort and process emails, ensuring timely responses to important inquiries, maintaining professionalism and confidentiality.
• Act as the Founder’s right hand, capable of managing all the ins-and-outs of their day, calendar, and, on occasion, life, including some personal scheduling and tasks.

Operational Coordination:

• Schedule client meetings for the team and coordinate virtual meetings, ensuring effective communication and alignment.
• Track and manage business subscriptions and expenses, coordinating with the bookkeeper.
• Update documents, organize and sort files and folders electronically.
• Ensure key projects are completed on time by inputting and managing projects in project management tools.

Contractor Onboarding and Support:

• Assist in onboarding new contractors, ensuring smooth system access and setup.
• Support new contractor setup and integration, including managing platform access to Google, Indeed, LinkedIn, and others.
• Act as the administrator for business systems, maintaining organization and updates.

Recruiting Support:

• Conduct initial screens, resume reviews, job postings, and coordination of interviews.
• Perform reference checks, process candidate background checks, and schedule interviews.

Project Management:

• Input and manage projects in project management tools, ensuring timely completion and coordination.
• Organize and maintain project documentation and best practices.
• Enhance project management processes and coordination, ensuring projects are completed on time.

Marketing and Social Media:

• Assist with social media posts and engagement, creative writing for marketing outreach, and managing online presence.
• Conduct outreach for podcasts and apply for recognition/awards on behalf of the Founder.

- WHAT YOU HAVE -

• Proven experience as an Executive Assistant, Operations Assistant, or similar role.
• Exceptional organizational skills with the ability to prioritize tasks and manage time efficiently.
• Strong communication skills with excellent written ability.
• Proficiency in screening emails and calls, ensuring timely and appropriate responses.
• Proficiency in Google Suite and willingness to learn new technology and software.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Ability to work independently with minimal supervision while maintaining high levels of productivity and accuracy.
• Creative writing skills to engage clients on behalf of the Founder and for social media content.
• Genuine curiosity and proactive attitude.
• Experience working remotely and managing virtual communication tools.
• Interest or experience in Recruiting or Human Resources is highly desirable.
• Availability to work during standard business hours, preferably Monday through Friday.

- WHY YOU’LL BE EXCITED -

What can I promise you? You’ll get to work alongside our founder, Georgi Feidler, and her ROCKSTAR Talent Team! Hire.Train.Inspire. is all about “Lighting The Path,” which is exactly what Georgi loves to do...make clear what once was murky and help people find clarity. She has a dream to help people find their passion and passionately engage with their work through serving leaders of growth companies helping them see that a people first strategy is the key to exponential business growth.

- ABOUT US -

Hire.Train.Inspire. offers Complete HR and Operations managed support services for small to midsize businesses in addition to Leadership Coaching and Development. We operate independently or in tandem with a company's current infrastructure, saving companies money and time, increasing speed and results, and providing care for people and the cause without the need to add additional payroll.

Job Types: Contract, Temporary

Pay: $21.00 - $26.00 per hour

Expected hours: 20 – 30 per week

Schedule:

• Monday to Friday

Application Question(s):

• Which state and time zone do you intend to work remotely from?

Experience:

• Executive administrative support: 5 years (Required)
• Google Suite: 2 years (Preferred)
• Project management: 2 years (Preferred)

Work Location: Remote